AI Initiatives Program Coordinator

Occupational Summary
The Program Coordinator supports the partnerships and programs of Newman Universitys AI Initiatives. Reporting to the Dean for AI & Emerging Technologies this role is responsible for executing partner communications coordinating program logistics supporting cohort delivery and maintaining operational systems that ensure efficiency and responsiveness.

This position plays a key role in advancing the Universitys initiatives to help individuals and organizations adapt to artificial intelligence in ways that dignify work strengthen human judgment expand opportunity and serve the common good. As an externally facing execution-focused role the Program Coordinator helps manage relationships organize workflows and ensure prospective and current partners receive timely professional and well-coordinated support. Work is carried out within established processes and under the guidance of the Dean.

What Youll Do

• Coordinate day-to-day program and partnership workflows including scheduling meeting preparation follow-up and task tracking
• Support partnership development through outreach communication and guiding prospects through established processes
• Maintain accurate and organized records across CRM systems pipelines and partner documentation
• Prepare polished materials such as proposals briefing packets reports and partner communications using approved templates
• Coordinate delivery of cohorts workshops and events including logistics communication and post-program follow-up
• Support faculty fellows and external contributors by managing scheduling materials and coordination needs
• Track timelines deliverables and issues across projects escalating risks or sensitive matters appropriately
• Represent the Institute in meetings and community settings in a professional relationship-support capacity
• Contribute to reporting compliance activities and broader university initiatives as needed

• Bachelors degree required; masters degree preferred
• Experience in program coordination operations community engagement or similar work
• Strong organizational skills with the ability to manage multiple projects deadlines and communications simultaneously
• Clear professional communication skills across written and verbal formats
• Experience with CRM systems spreadsheets scheduling tools and document preparation
• Ability to produce high-quality polished materials and reports
• Sound judgment in following processes working independently and escalating complex or sensitive issues
• Commitment to the Universitys Catholic mission values and service to the common good
• Authorization to work in the United States

• Medical Dental and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off (PTO) and approximately 20 paid holidays/breaks
• Tuition Waiver for employee spouse and eligible dependents after one year of employment
• Additional benefits to support your health financial security and work-life balance

Founded in 1933 Newman University is a liberal arts institution grounded in Catholic values and traditions yet is respectful of all faiths. At Newman youll find people programs organizations and activities designed to educate the mind and inspire the spirit. Our low instructor-to-student ratio and collaborative faculty contribute to a positive learning environment. We are a sponsored ministry of the Adorers of the Blood of Christ US Region. We invite you to join us in our work of empowering our graduates to transform society!

Newman University participates in E-Verify and will provide the federal government with Form I-9 information to confirm that new employees are authorized to work in the U.S. US Immigration law protects legally-authorized workers from discrimination based on their citizenship status and national origin.

Newman University is committed to hiring faculty and staff members that reflect the diversity of our region and to providing equal opportunities to all applicants and employees according to all applicable equal opportunity and affirmative action laws directives and regulations of federal state and local governing bodies and keeping this commitment it is the policy of Newman University to base all employment decisions only on valid job requirements without regard to race color creed religion sex national origin genetic information marital status familial status public assistance status local human rights commission activity disability age sexual orientation gender identity or status as a qualified protected veteran.

In compliance with the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008 Newman University will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at ext. 2202 or email in advance so necessary arrangements can be made.