Agriculture and Community Development Administrative Assistant

• Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities

• Collects analyzes and prepares various communication materials from established sources utilizing technology mediums

Division of Extension Agriculture Institute is hiring for an Agriculture and Community Development Administrative Assistant.

The minimum annual (12 months) starting hourly rate for the position is $20.00/hr but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. Please review thesummary of benefitsfor more information.

• At least one year of administrative office support or program support experience in a professional work environment

• Experience coordinating meetings events trainings or registrations including scheduling participant communication or logistical support

• Experience managing office operations such as purchasing supplies maintaining records processing documents or supporting day-to-day administrative functions

• Proficiency with Microsoft Office applications (Outlook Word Excel and Teams) and experience using electronic systems for communication scheduling and recordkeeping

• Experience handling and coordinating materials inventory shipping receiving or related operational support activities

• Experience with inventory management

• Experience supporting multiple programs departments or teams simultaneously while effectively managing competing priorities and deadlines

• Demonstrated ability to establish and maintain effective working relationships with staff community partners volunteers and external stakeholders

We are eager to learn more about how your experience and passion may align with this position. To begin the application process click the apply now button. You will be prompted to upload the following documents:

• Resume

• Letter of Qualifications (cover letter)
  

Please note when applying there will beonly one attachment field. You must uploadall your documents in the attachment field. Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.Failure to upload all required materials may result in your application not being considered.

For additional guidance and resources on how to tailor your application materials to the job posting please click note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. Additionally UWMadisoncannotemployF-1STEM OPTExtension participants because UWMadison does not meet the E-Verify employer requirement.

Application Deadline is September 27 2026 at 11:59pm (CDT).

Sara Dawson

Gina Barbosa

Relay Access (WTRS): 7-1-1. SeeRELAYSERVICEfor further information.

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