Ag Legal Secretary

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

The Attorney Generals Office is seeking to fill multiple AG Legal Secretary positions in Carson City Reno and Las Vegas. Legal Secretaries within the Attorney Generals Office (AGO) perform specialized complex project and case management duties for attorneys the executive team and other staff within the AGO to include but not limited to conducting research; preparing administrative civil criminal legal and general documents pleadings and published materials; calendaring; maintaining records; assisting on legal argument preparation for all courts bodies and other entities; and assisting with problems and inquiries which are of a legal and general nature. Under general supervision incumbents perform the full range of legal secretarial duties for the work unit. Experience preparing legal documents correspondence calendaring electronic court filing maintaining records and preparing fiscal and travel related documents is required.

Two or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

1. Provide specialized legal secretarial project and case management duties for the AG boards commissions and agencies within the State.
2. Respond to inquiries on a variety of matters.
3. Research draft format and prepare legal and general documents pleadings and published materials.
4. Proofread and verify the accuracy of citations and quotations by checking legal sources.
5. Process and file documents pleadings and published materials with appropriate courts quasi-judicial bodies and other entities.
6. Track responses and receipts due upon or after submittals/filings and dates for other subsequent actions.
7. Gather compile organize and prepare relevant materials for use in legal and general proceedings.
8. Review project case and reference files and locate and verify specific and abstract information.
9. Establish and maintain legal and general correspondence filing and cross-filing systems.
10. Record case inventory information for record-keeping and retrieval.
11. Prepare files for archiving and storage in compliance with established retention schedules.
12. Research and maintain technical applications and related information of portals dashboards systems and programs.
13. Provide information to State and local governments attorneys court personnel the public and others.
14. Gather and research a variety of information and determine information to provide or refer to others.
15. Serve as liaison between professional legal staff agency personnel and the public.
16. Open review route and distribute incoming mail and process outgoing mail.
17. Maintain multiple calendars schedule meetings and training make travel arrangements and prepare payment and travel claims.
18. Prepare and type requisitions and purchase orders.
19. Perform related duties as assigned.

Knowledge of:

• Applicable federal State and local laws regulations rules codes ordinances and agency policies and procedures.
• Case and project management; legal practices and processes for various courts and judicial districts; administrative civil and criminal law and the differences between them.
• Legal practices and procedures for various courts and judicial districts; legal terminology; requirements for preparing typing and formatting a variety of complex legal documents pleadings published materials or other related materials.
• Procedures for processing and filing documents pleadings and published materials with courts boards and/or commissions and/or other entities; researching and ensuring accuracy of legal citations; legal office procedures; business English.
• Standard office procedures such as filing typing formatting duplicating materials answering telephones and distributing mail; data entry techniques; telephone etiquette; correct English usage grammar and punctuation; proper spelling of commonly used words; operation of computers and other modern office equipment; manual and computerized filing methods; basic math.

• Customer service.
• Interpersonal and communication both verbal and written.
• Use and operation of office and job-related equipment and software.

• Differentiate between public privileged and confidential information and ensure privacy and confidentiality; act as a liaison with other entities.
• Receive inquiries and resolve complaints from staff clientele and the public; establish organize and maintain complex filing systems including indexed and cross-referenced materials.
• Research information from a variety of sources; compile and update information and prepare reports related to specific and general activities; transcribe recordings.
• Interpret and apply information to specific situations and problems for which there may be no clear-cut procedures guidelines or precedent; find solutions to problems through independent research critical thinking logical reasoning factual comparisons and examination of detailed information.
• Accurately prepare type format process review and file a variety of complex documents pleadings and published materials.
• Maintain accurate calendaring of deadlines; compose general documents and published materials; read and comprehend laws regulations court rules policies and procedures; maintain accurate time records for various projects and case management; set up maintain and manage project and case files.
• Read and understand manuals and other detailed written instructions; understand and follow verbal and written directions; communicate and work cooperatively with others; perform mathematical calculations; schedule meetings and appointments; perform reception duties.

The State of Nevada is an equal opportunity employer dedicated to building diverse inclusive and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race color national origin religion or belief age disability sex sexual orientation gender identity or expression pregnancy domestic partnership genetic information (GINA) or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.