Advancement Services & Events Coordinator

Summary Description:
The Advancement Services Coordinator is an entry-level role designed to support core database operations donor stewardship alumni engagement and advancement operations. The ideal candidate will manage daily gift processing support alumni outreach initiatives and handle essential administrative duties. This position requires an agile self-starter who thrives in a collaborative environment and can seamlessly manage overlapping project timelines.

Essential Functions:
Primary Job Duties and Responsibilities
1. Gift Processing & Data Management (40%)

• Donation Processing: Oversee daily gift processing activities including entering pledges recurring gifts event contributions grants matching gifts and stock transfers into the university CRM (Salesforce and Colleague).
• Receipting & Acknowledgments: Generate proofread and distribute timely donor acknowledgment letters tax receipts and annual giving statements.
• Data Integrity: Update donor and alumni records with demographic changes communication preferences and relationship mapping based on returned mail and staff updates.
• Financial Reconciliation: Coordinate with the Finance/Accounting team for monthly reconciliation of gift revenue matching batch entries against bank deposits and lockbox statements.

2. Alumni Coordination & Administrative Support (25%)

• Alumni Outreach: Assist the Director with executing alumni engagement strategies preparing regional or affinity-based outreach and handling inquiries from the alumni network.
• Platform Management: Set up and maintain online event ticketing giving forms and peer-to-peer fundraising platforms.
• General Administration: Manage office supplies and merchandise inventory track department timelines maintain procedural documentation and answer general advancement phone lines or emails.
• Student Supervision: Assist in training and reviewing the work of student workers or department interns as needed.

Knowledge Skills and Abilities (KSAs)

• Technical Proficiency: Comfort working inside CRM databases (Salesforce and Colleague) and the Microsoft Office Suite (Word intermediate Excel).
• Attention to Detail: High level of accuracy in data entry and financial record-keeping.
• Communication & Stewardship: Strong written and verbal communication skills; ability to interact professionally with donors alumni university leadership and external vendors.
• Project Management: Ability to multi-task prioritize shifting workloads and remain organized in a busy environment.

Minimum Qualifications:

• Education: Bachelors degree or equivalent combination of education and professional experience.
• Experience: 12 years of professional experience in office management administrative or fundraising support.
• Availability: Flexibility to work occasional early mornings evenings and weekends to support major events or high-volume giving periods.

Preferred Qualifications:

• Direct experience handling gift processing or database entries in a non-profit or higher education development setting.
• Experience usingdonation software platforms.

Physical Demands Work Environment:
The position is located in a typical office environment. Professional/business casual attire is required.

Warner Pacific Universitys Mission:Warner Pacific is a Christ-centered urban diverse minority-serving Hispanic-serving liberal arts University dedicated to providing students with an education that prepares them to engage actively in a constantly changing world. Our hiring practices reflect our missional commitment to being a Christ-centered institution.

Warner Pacific Universitys Commitment to Diversity:Warner Pacific Universityis an Equal Opportunity Employer that seeks a diverse workforce of committed Christians from all racial ethnic and socio-economic Pacific University is committed to hiring staff and faculty with an intentionality that demonstrates the importance of having an employee community that reflects the racial and ethnic diversity of the students we serve.

Employment and Lifestyle Standards:
Warner Pacific is a Christ-centered urban liberal artsUniversitydedicated to providing students from diverse backgrounds an education that prepares them to engage actively in a constantly changing world. TheUniversitywas founded in 1937 by the Church ofGod (Anderson Indiana). Central to Warner Pacificsidentity as a Christ-centered higher education institution is the policy of hiring persons whose personal and professional lives reflect:
1. A belief in the deity of and commitment to Jesus Christ and the Christian faith as interpreted through the historic witness of Scripture and the continuing ministry of the Holy Spirit.
2. The practice of following Christ through day-to-day personal lifestyle choices.
3. A vitality of Christian experience maturing in insight and application and appreciative of differing viewpoints.
4. A commitment to life-long learning and service through personal and professional development.
teaching faculty the expression of artful teaching based on mastery of relevant subject matter and in an environment of purposeful and rigorous inquiry amongst a community of scholars who support one another.
6. A capability by temperament preparation and will to support students as they confront the intellectual social physical emotional and spiritual challenges of their lives.
7. A sensitivity to and support for the mission core themes vision values ethos and traditions of the Warner PacificUniversitycommunity.
8. A commitment to teaching and serving in harmony with the doctrines of the Holy Bible.

Employee Agreement:
Mission-based hiring is of critical importance to Warner Pacific University. Employees are expected to demonstrate and articulate a vital Christian faith and to live in a manner consistent with a Christ-centered lifestyle as informed by the Scriptures of the New Testament.

Warner Pacifics students faculty and staff are expected to foster an environment of mutual respect and accountability to care for the personal dignity of others and to exercise integrity in their conduct and communication. The University environment is expected to be free from discrimination and harassment (including bullying). When an individuals behavior has direct implications for others and/or the well-being of the University community there may be cause for institutional involvement regardless of where the situation occurs.

Warner Pacific University desires to provide a safe and healthy environment for staff faculty students visitors and guests. Therefore smoking is not permitted on University property in its vehicles or at any University sponsored event. The use of illegal drugs or non-prescribed controlled substances is strictly prohibited. Use of alcoholic beverages or tobacco products is strictly prohibited on Warner Pacific University campuses.

Equal Employment Opportunity:
Warner Pacific provides equal opportunity for employment and advancement for all employees and applicants regardless of race color sex gender national origin citizenship status disability age genetic information status with regard to public assistance veteran status and any other status protected by laws and regulations to which Warner Pacific is subject. All employment decisions including hiring promotions compensation benefits transfers and terminations are made in a manner that does not discriminate against individuals in the categories discussed above. Because Warner Pacific is a Christian liberal artsUniversity theUniversityexercises its legal right to hire Christian employees to fulfill its mission and purpose.

Click Apply Now to complete the online application and submit the following:

1. Application
2. Cover Letter
3. Resume

**NOTE:Alljoboffersarecontingentupon successfullypassingabackgroundcheck andcompletingall requiredpaperwork.