Admissions Operations Mail Specialist
Job Location:
Prescott, AZ - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The Opportunity
Embry-Riddle Aeronautical University (ERAU) seeks a dynamic student-centered and forward-thinking Admissions Operations MailSpecialist to provide visionary leadership.
The Admissions Operations MailSpecialistsupports the flow of high-volume documents collaborates with student staff and helps maintain accurate data within the university CRM. This role assists with mail operations inventory coordination and digital record systems while providing day-to-day support to the imaging and application processing teams.
Essential Duties and Responsibilities
Operations & Team Support: Assist with recruiting training scheduling and guiding student workers who help with mail sorting scanning and data entry.
CRM & Data Management: Support data updates and quality assurance efforts within the Salesforce environment.
Mass Communication: Help prepare and execute mail merges using Microsoft Excel and Salesforce to produce admission letters and recruitment materials.
Workflow Support: Offer troubleshooting assistance and operational support to document imaging and application teams particularly during busy processing periods.
Inventory Coordination: Monitor and help maintain appropriate stock levels of mailing supplies brochures and envelopes.
Physical Mail Support: Assist with transporting receiving sorting logging and distributing incoming and outgoing mail and packages including occasional use of university vehicles.
Admissions Processing Support: Assist Admissions Specialists with application review preparation data entry document processing and other operational tasks during peak admission cycles and high-volume processing periods to help maintain service levels and application turnaround times.
About us
For nearly 100 years Embry-Riddle has been the worlds leading aviation and aerospace university educating more than 30000 students across residential campuses in Daytona Beach Florida and Prescott Arizona as well as through a global network of Worldwide locations and online programs. With more than 165000 alumni around the world our impact reaches every corner of the aerospace aviation defense and technology industries.
Today our faculty researchers and professional staff are advancing innovation across aviation space artificial intelligence cybersecurity autonomous systems and next-generation engineering. Working alongside industry leaders government agencies and innovators they are solving real-world challenges and shaping the technologies that will define tomorrow.
Whether you are an educator researcher administrator technologist or industry professional your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery purpose and excellenceand help shape the future of aerospace.
Generous Time Off:Enjoy up to 18 days of paid leave in your first year including 3 days granted upon hire and 15 days accrued throughout the year. Youll also receive 9 paid holidays including the day after Thanksgiving and the week between Christmas Eve and New Years Day.
Tuition Coverage:Get 100% tuition coverage for yourself for one undergraduate and one graduate degree and discounted rates for your spouse and dependent children up to age 26.
Retirement Contributions:ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution with no vesting period.
Personal Leave:Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.
Compensation
The hourly rate for this role isup to$19.23. The final offer will be based on the candidates skills qualifications and experience as well as applicable state regulations internal equity and business needs and may fall outside of the stated range.
Qualifications
Education: High school diploma or equivalent required (associatesdegree preferred).
Technical Experience:Strong working knowledge of Microsoft Excel (including functions such as VLOOKUPs pivot tables and mail merges).Salesforce experience is preferred
Credentials: Valid drivers license with a good driving record for operating university vehicles.
Leadership: Experience supporting or coordinating the work of student employees or temporary staff is helpful.
Key Skills for Success
Clear Communication: Ability to communicate clearly and helpfully with student workers and collaborate across admissions teams.
Attention to Detail: Careful and consistent approach to data management inventory tracking and document handling.
Organizational Skills: Ability to manage multiple tasks and maintain an organized well-functioning workspace.
Physical Demands
Ability to lift move and carry mail bins and supply boxes (approximately 50lbs).
Comfort with extended periods of standing walking bending driving and reaching.
To submit your application for this opportunity please visit theEmbry-Riddle Career Siteand search for requisition number R311805. Please attach all relevant materials to your application when you apply online. Complete submissions include:
Cover letter
Full CV
Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)
Current Embry-Riddle employees:Please apply directly through the ERAU Employee Hub Central application within Workday.
Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty staff and students are treated fairly and provided equal opportunities for employment advancement compensation training and other benefits of employment. Embry-Riddle makes employment decisions including hiring promotions compensation and other terms of employment based on individual merit qualifications and abilities. Embry Riddle is strongly opposed to discrimination and harassment and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race color national origin sex disability veteran status predisposing genetic characteristics age religion or pregnancy status or any other status protected by federal state or local law in its employment educational programs admissions policies financial aid or other school-administered programs or activities. For further information please visit ourwebsite.
Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contactand should not reach out to hiring managers or staff.
Required Experience:
IC
About Company
Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The Universi ... View more
