Admissions Communication Coordinator

POSITION SUMMARY:

Date application must be received for priority consideration by: October 14 2026
Anticipated Appointment Begin Date: November 1 2026
Closing Date or if blank Open Until Filled:
Job Family Group: Support Staff
Support Staff Classification Title: Publications Editor
Division/Department: Academic and Student Affairs/Admissions
Compensation Range (commensurate with experience): Salary Range 21 Steps 1-3 - $22.84-$24.99 hourly / $3958-$4332 monthly
FLSA Status: Non-Exempt
Appointment Basis: 12-month
Time Type: Full-time
Benefits Eligible: Yes
Renewable/Non-renewable/Grants/Limited Duration: Renewable
This position must possess and maintain a current valid Driver License: Yes
This position is designated as a critical security-sensitive or safety-sensitive position; therefore the incumbent must successfully complete a Criminal Background Check: Yes
Remote Work Type: On-campus
Work Hours: M-F (8:00a 5:00p)
Worker Status: Must be able to legally work in the United States without visa sponsorship

SPECIAL INSTRUCTIONS TO APPLICANT:

• Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicants qualifications and interest in the position; and (2) current resume/CV. - PLEASE NOTE - during the application process you will be prompted to attach these documents in the area titled Resume. Please either combine ALL documents into ONE attachment OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration.
• For inquiries and additional information please contact Human Resource Services via email at or by phone at .
• To view SOUs very generous benefits and pension programs available to eligible positions please visit benefits package is an important complement to the offered salary and ourTotal Compensation Calculator demonstrates our value and commitment to our employees.

POSITION DESCRIPTION:

The Admissions Communication Assistant is responsible for assisting the Admissions office in developing implementing and managing a comprehensive and integrated communication plan that focuses on short-term and long-term strategies that will include all written electronic and new media efforts. This position will manage daily website maintenance social media management tele-counseling team supervision and creation of publication content. They will also participate in the recruitment admissions and matriculation of new students to Southern Oregon University. This position must understand and represent SOU academic programs admission requirements residency requirements housing services athletics student activities and other aspects of the University. They must be able to work with little or no supervision while recruiting students and be able to explain SOU policies independent of direct supervisor while traveling. They must interact effectively with prospective students parents high school and community college counselors and the community to ensure all questions and needs are addressed in a timely manner.

Minimum Requirements

• Four years of experience as an editor reviewing and correcting written materials for grammar spelling punctuation and syntax errors and modifying copy to conform to standards of style length and ease of understanding.
• A Bachelors degree in Journalism English or related field may substitute for two years of the required experience.

Preferred Requirements

• Masters Degree in College Student Personnel Higher Education Administration or other relevant field.
• Experience working in admissions outreach and recruitment.
• Experience working in a multicultural environment.
• Experience working as part of a team.
• Oregon Drivers License and clean driving record.
• Supervision experience.
• Experience planning and organizing programs on high school and college campuses.

Essential Functions

Duties - The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive:

(40% ) PUBLICATIONS

• Manage content creation and design of prospective and new student communications to include print email and web-based publications.
• Collaborate with a variety of on and off campus colleagues including students faculty alumni staff and other members of the greater SOU community.

(25%) TECHNOLOGY & VENDOR SOLUTIONS

• Work with Assistant Director of Admissions Communications and Admissions Production and Technical Consultant to strategically utilize and support various solutions (CRM SMS AI Chatbot Virtual Event Platforms etc.).
• Collaborate with colleagues and vendors to successfully leverage solutions; participate in discovery and acquisition of new solutions.

(10%) WEBSITE

• Manage the content of Admissions website. Communicate with campus constituents regarding updates to include important dates academic majors campus visits and various campaigns.

(10%) SOCIAL MEDIA

• Manage the content of Admissions website. Communicate with campus constituents regarding updates to include important dates academic majors campus visits and various campaigns
  

(5%) MAILINGS

• Assist in the coordination of recruitment mailings.

(5%) RECRUITMENT

• Participate in Admissions/campus programs. Events include Preview programs Raider Registration/Orientation campus visits (group and individual) and other recruitment programs.
• Work with Associate Director and Director of Admissions in executing all aspects of recruitment programs.

(5%) Oher Duties as assigned

Skills Knowledge and Abilities

• Excellent communication skills; demonstrated ability to effectively communicate information in a clear and understandable manner both verbally and in writing.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations.
• Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist.
• Expressed ability to work with frequent changes in policies and procedures under pressure of deadlines in a fast-paced environment.
• Strong analytical and research skills; demonstrated ability to gather evaluate and to develop well-reasoned conclusions and recommendations.
• Demonstrated ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems.
• Great ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Must be able to exercise sound judgment and discretion tact and diplomacy.
• Takes initiative in independently planning organizing and performing work assignments within broadly defined parameters
• Demonstrated ability to work with a high level of productivity and accuracy/attention to detail.
• Excellent organizational and time management skills with the demonstrated ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and proficiency with a variety of computer applications. Working knowledge of MAC and PC platforms and packages such as Adobe In Design Photoshop Cascade MS Office (Excel Word Publisher and PowerPoint) to prepare graphic designs marketing materials documents spreadsheets publications and reports social media platforms internet email and online calendaring
• Demonstrated ability to initiate establish and foster communication and teamwork by maintaining a positive cooperative productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Willingness to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization and multiple outside agencies.
• Working knowledge or ability to quickly learn university infrastructure policies and procedures.
• Demonstrated ability to provide training and direction to student assistants.
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
• Ability to work in an environment with regular disruptions and customer service needs
• Ability to handle multiple work unit projects understanding complex problems from a broader perspective and anticipate the impact of marketing on the larger operation.
• Ability to work flexible schedule in order to facilitate coverage of large scale programs training sessions or events

Physical Demands

• Position requires moving boxes of publications recruiting materials and office supplies weighing up to 25 pounds. Movements involved in these tasks include primarily lifting and pushing.
• At times this position spends 6 to 8 hours a day sitting/standing at a desk and entering information into a computer.
• Requires the ability to receive and place telephone calls.

Special Conditions

• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
• Must be able to successfully pass a pre-employment background check.
• This position classification has been defined as non-exempt and is subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
• The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services.
• This position requires driving for university business. Final candidates will be contacted by Human Resources to complete the universitys driver clearance process. Candidates who hold drivers licenses issued outside the State of Oregon will be required to provide a certified driving record from their state of residence during the assessment phase.

SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce

In compliance with the Americans with Disabilities Act (ADA) Southern Oregon University will provide if requested reasonable accommodation to applicants in need of accommodation in order to provide access to the application interviewing and selection process. You are not required to note the presence of a disability on this application. If however you require a reasonable accommodation in the application and/or interview process due to disability requests must be made in a timely manner to Human Resources.

Diversity Statement:
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity our educational process is diminished. Working together in support of our commitment to diversity we strengthen and enrich our role as learners educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.

SOU Land Acknowledgement
We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta Takelma and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization the Gold Rush and armed conflict between 1851 and 1856. In the 1850s the discovery of gold and settlement brought thousands of Euro-Americans to their lands leading to warfare epidemics starvation and villages being 1853 the first of several treaties were signed confederating these Tribes and others together who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States and in return they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856 these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today the Confederated Tribes of Grand Ronde Community of Oregon () and the Confederated Tribes of Siletz Indians () are living descendants of the Takelma Shasta and Latgawa peoples of this area. We encourageYOUto learn about the land you reside on and to join us in advocating for the inherent sovereignty of Indigenous people.

Notice to Prospective Employees
Section 485 of the Higher Education Act and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the Clery Act) require that prospective employees be notified of the availability of SOUs Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use possession and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.

An electronic copy of the Annual Security Report (ASR) can be accessed at the following link: A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Office of the General Counsel located in Churchill Hall 1250 Siskiyou Boulevard Ashland Oregon 97520. For more information call or email.