Admissions & Advancement Operations Coordinator

Position Title: Admissions & Advancement Operations Coordinator

Full-time/Part-time: 12-month

FTE: 1.0

Classification: Non-Exempt

Reports to: Director of Admissions

Pay Range: $29-$36 Hourly (Depending on experience)

Supervises: None

About Presentation High School

Presentation High School is an independent Catholic college preparatory school for young women. We offer a competitive salary comprehensive benefits and a close-knit professional community. We seek talented and innovative professionals who have a commitment to excellence and passion for our mission.

Position Summary

Presentation High School seeks a highly organized detail-oriented and mission-driven Admissions & Advancement Operations Coordinator to serve as a key member of the Admissions and Advancement team.

This position plays a central role in supporting student recruitment enrollment operations constituent engagement event execution and departmental project management. The Coordinator serves as a primary operational resource across Admissions Advancement Alumnae Relations Community Engagement Events ensuring the seamless execution of programs communications data management and constituent experiences.

The ideal candidate is highly organized technologically savvy and energized by creating systems and processes that support both enrollment growth and community engagement. This individual will combine strong project management skills with a customer-service mindset and the ability to manage multiple priorities in a dynamic school environment.

The position allocation is approximately:

• 50% Admissions Operations & Enrollment Support
• 30% Advancement Alumnae & Community Engagement Support
• 20% Data Technology Website & Project Coordination

Essential Duties and Responsibilities

Admissions Operations & Enrollment Support (Primary Focus)

• Serve as a primary point of contact for prospective students and families throughout the admissions and enrollment process.
• Coordinate admissions operations including application management event registration enrollment workflows communications and reporting within SchoolAdmin.
• Support recruitment initiatives campus visit programs outreach activities and enrollment events.
• Maintain accurate admissions records and provide data reporting and insights to support enrollment goals.
• Collaborate with the Director of Admissions to enhance processes improve family experience and support strategic enrollment initiatives.

Data Systems Technology & Website Management

• Serve as a primary administrator of SchoolAdmin and other departmental technology platforms.
• Manage data integrity reporting system maintenance and operational workflows across Admissions and Advancement.
• Maintain website content online forms event registration platforms and digital communications tools.
• Identify opportunities to improve efficiency through technology automation and process enhancements.

Advancement Alumnae & Community Engagement Support

• Support engagement initiatives involving alumnae parents donors volunteers and community partners.
• Coordinate communications outreach efforts volunteer activities and constituent engagement projects.
• Assist with stewardship relationship-building and community engagement efforts that strengthen connections to Presentation High School.

Event Planning & Execution

• Support the planning and execution of admissions alumnae advancement community engagement and school-wide events.
• Manage event logistics registration systems vendor and volunteer coordination communications timelines and on-site execution.
• Assist with post-event follow-up reporting and continuous improvement efforts.

Administrative & Project Management Support

• Coordinate departmental projects calendars timelines meetings and operational priorities.
• Prepare reports presentations and supporting materials as needed.
• Support cross-functional initiatives and ensure projects remain organized and on schedule.

Desired Experience

Required

• Bachelors degree or equivalent combination of education and experience.
• Three or more years of experience in admissions enrollment management project coordination marketing events operations or a related field.
• Experience managing multiple priorities projects and stakeholders simultaneously.
• Strong technical proficiency and experience working with databases CRM systems or enrollment platforms.

Preferred

• Experience in independent schools Catholic schools higher education nonprofit organizations or mission-driven institutions.
• Experience with SchoolAdmin Finalsite Niche Bloomerang or similar systems.
• Experience with website content management and digital communications platforms.

Knowledge Skills & Abilities

• Exceptional organizational project management and customer service skills.
• Strong written verbal and interpersonal communication abilities.
• Ability to manage multiple priorities while maintaining attention to detail.
• Proficiency with database systems website content management tools Google Workspace and Microsoft Office.
• Ability to analyze data generate reports and leverage technology to improve processes.
• Collaborative proactive and service-oriented approach.
• Commitment to the mission and values of Presentation High School.

Physical Demands

The physical demands described below represent those that must be met by an employee to successfully perform the essential functions of this accordance with the Americans with Disabilities Act as amended the California Fair Employment & Housing Act and all other applicable laws Presentation High School provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets the skill experience education or other requirements of the position and who can perform the essential functions of the position with or without reasonable accommodation.

The Admissions & Advancement Operations Coordinator must be able to:

• May be required to lift up to 10 lbs.
• Work Monday through Friday from 8:00 a.m.-5:00 p.m. with availability to work outside of normal office hours with availability on nights or weekends
• Sit stand walk climb stairs or ladder reach perform repetitive hand motions hear speak
• Considerable time is spent at a desk using a computer terminal.
• Work with frequent interruptions

Work Environment

Typical office environment

Occasional evening and weekend work required for admissions events.

Ability to move throughout campus and attend off-campus recruitment events as needed.

Travel to other buildings on the campus.

EEO Statement

Presentation is an Equal Opportunity Employer and encourages all qualified individuals to apply. Eligible applicants requiring reasonable accommodations to complete the application process may contact the Human Resources Department at . California Relay Service is available at voice and TDD. Presentation reserves the right to restrict hiring to individuals within the Catholic faith and requires that all employees conduct themselves in accordance with the religious tenets of the School in order to support its mission.