Administrator Research Compliance Operations Specialist

Were looking for an Administrator to support operational organizational and project activities in a dynamic fast-paced this role you will independently plan and execute assignments coordinate and monitor operational activities; assess program needs; and implement solutions in accordance with established policies and procedures. You will coordinate projects track actions and deliverables respond to inquiries and collaborate with internal and external stakeholders to ensure timely completion of activities. The position requires sound judgment strong organizational skills and the ability to manage competing priorities while communicating status clearly and effectively. You will regularly interact with Laboratory management government agencies academic institutions private-sector organizations and other key stakeholders. This position reports to the Deputy Division Leader of Operations in the Biosciences and Biotechnology Division (BBTD) within the Physical and Life Sciences (PLS) Directorate.

This position may offer a hybrid schedule which includes the flexibility to work from home one or more days per week after a probationary period. The specifics of the hybrid schedule including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. 

You will

• Plan execute and coordinate and monitor operational and organizational activities for the LLNL Select Agent Program Responsible Official (RO) Office Research Compliance Office and Central Services within BBTD and PLS. 
• Support the implementation of established business operational and organizational strategies objectives and deliverables including preparing responses to requests for information.
• Represent assigned program offices on self-assessment and audit teams work-related committees and other organizational initiatives.
• Coordinate projects to assess and implement established protocols procedures and process improvements.
• Collect validate interpret and analyze planning data to support program and operational planning.
• Prepare and review reports and documentation for management decision-making policy adherence and consistency.
• Coordinate internal and external compliance audits including maintaining program-related documents and records in an audit-ready state managing audit logistics including preparing agendas scheduling and documentation and tracking issues and corrective actions.
• Interface with internal customers and external vendors in support of Central Services operations including tracking and coordinating procurements and subcontracts and preparing reports to support budget management and review.
• Support project workflows and deliverables by tracking assignments coordinating reviews maintaining routine content and facilitating timely completion.
• Coordinate information respond to inquiries and prepare schedules correspondence planning materials and related documentation.
• Perform other duties as assigned.

Qualifications :

• Active Department of Energy (DOE) Q-level clearance at the time of hire.
• Active Federal Bureau of Investigation (FBI)/Criminal Justice Information Service (CJIS) Security Risk Assessment (SRA) for access to Select Agent information at the time of hire. 
• Associates degree in a business-related field or an equivalent combination of education and relevant related experience in business operations organizational support events communications or administration.
• Working knowledge of the Cayuse Animal Oversight and Hazards Safety software including working knowledge of administrative data entry and reporting functions within the software.
• Experience managing controlled and program-related documents and records including version control retention and audit readiness.
• Experience interpreting and applying policies and procedures to organizational projects.
• Relevant experience coordinating business operational or organizational activities.
• Experience coordinating large meetings seminars events or  or compliance-audit activities including scheduling facility preparation presentation materials audiovisual support and follow-up.
• Strong administrative and organizational skills including attention to detail flexibility and the ability to independently prioritize multiple activities with competing deadlines.
• Ability to work effectively under short deadlines and frequent interruptions.
• Demonstrated judgment discretion tact and interpersonal skills when working with personnel at all levels and handling sensitive matters.
• Effective verbal and written communication skills including the ability to explain procedures present information coordinate actions and build effective working relationships.
• Analytical and problem-solving skills with the ability to research identify and resolve multifaceted operational issues and escalate issues as appropriate.
• Experience coordinating projects and events involving multiple stakeholders including developing schedules and workflows tracking deliverables managing priorities and communicating status issues and next steps.
• Experience evaluating project or operational results incorporating stakeholder feedback and making preliminary recommendations for process improvements.

Qualifications We Desire

• Experience working in a scientific research or technical program environment.
• Knowledge of Laboratory PLS and BBTD business operations and organizational structures.
• Experience working with high-visibility institutional partners.

Pay Range

$94560 - $115728 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.  An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Hybrid

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

  Wireless and Medical Devices

  Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.  

  If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.

  How to identify fake job advertisements

  Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.

  To learn more about recruitment scams:  Employment Opportunity

  We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.

  Reasonable Accommodation

  Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request. 

  California Privacy Notice

  The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

  
  

  Remote Work :

  No

  
  

  Employment Type :

  Full-time