Administrative Support Specialist

About the Role

We are seeking a highly organized proactive and dependable Administrative Support Specialist to support the companys day-to-day administrative and operational this role you will work closely with and report directly to the Executive Assistant assisting with administrative and operational support for the Executive Assistant and providing personal and operational support to EdClubs two co-founders across a wide range of coordination and day-to-day tasks.

This is an excellent opportunity for an early-career professional who is eager to grow within a collaborative and dynamic environment. The ideal candidate is detail-oriented resourceful professional and willing to jump in wherever needed.

Position Details

• Full-time in-office position based in Rockville MD.
• Compensation: $60000$70000 annually commensurate with experience and qualifications.

Key Responsibilities

The following responsibilities are carried out in collaboration with and under the direction of the Executive Assistant:

• Administrative Support: Assist with scheduling phone coverage document organization office supply inventory and general administrative support for the Executive Assistant and co-founders

• Founder & Executive Support: Provide day-to-day support to the co-founders and team by assisting with calendar coordination travel arrangements lunch orders occasional local errands and other operational or on-site needs

• HR & Payroll Coordination: Support administrative HR functions including onboarding paperwork payroll coordination employee documentation and related administrative tasks

• Contractor & Vendor Coordination: Help prepare contractor agreements coordinate payment processing and assist with 1099 documentation and vendor-related administrative tasks

• Compliance & Administrative Filings: Assist with periodic business filings and administrative documentation including Census forms and 401(k) compliance support

• Tax Preparation Support: Organize and prepare financial and administrative records ahead of annual tax filings

• Bookkeeping Assistance: Work alongside the finance team to help maintain organized and accurate financial records

• Office & Facilities Coordination: Assist with maintaining an organized office environment including supply procurement restocking furniture/equipment coordination and general workplace support

Qualifications

• Bachelors degree required

• 1-2 years of experience in an administrative HR coordination or operations support role preferred

• Some familiarity with HR processes payroll systems or personal/executive assistance is a plus

• Proficiency in Google Workspace (Docs Sheets Calendar Gmail)

• Strong organizational skills and exceptional attention to detail

• Discreet and trustworthy when handling sensitive or confidential information

• Clear written and verbal communication skills

• Self-starter with a positive attitude and eagerness to learn and take direction

• Comfortable with light physical tasks such as carrying/moving office supplies and running local errands; this role has an in-office hands-on component

Benefits

• 401(k) with company contribution and flexible employee contribution options

• Health dental and vision insurance

• Paid time off

• Parental leave