Administrative Support Specialist Prairieland FS Auburn, IL

At Prairieland FS you have the opportunity to make an immediate impact. Working with the industrys top professionals youll develop new expertise through varied job experiences and company-sponsored training programs. And youll be recognized and rewarded for your contributions. Plus FS believes in attracting and retaining diverse talent. You can contribute your unique experiences and background to build a community that fosters mutual respect and meaningful relationships.

PAY RANGE: $17.50 to $26.60 / hour

Compensation is determined based on your experience and qualifications.

In addition to base pay you may be eligible for overtime commission and performance-based increases and bonuses.

REPORTS TO: Location Manager STATUS: Non-Exempt

PURPOSE AND SUMMARY STATEMENT

The Administrative Support Specialist provides customer service marketing and administrative support to the location manager and other personnel ensuring efficient office operations by managing communications scheduling meetings maintaining office supplies and assisting with various administrative tasks.

This role requires excellent organizational skills attention to detail and the ability to work in a fast-paced environment.

ESSENTIAL JOB FUNCTIONS

• Processes and records payments on accounts prepares and reconciles daily deposits with the sales report and ensures deposits are credited to the companys bank account daily.
• Records billing transactions in accounting systems and ensures accuracy and consistency in billing processes.
• Gathers purchase orders sales tickets delivery tickets load-out documents and charge slips to compile data and generate invoices using computer-based programs and software.
• Enter and update information in databases spreadsheets and other systems.
• Ensures accurate pricing maintains current price lists and keeps precise records and documentation as required.
• Manages and tracks inventory by organizing physical counts reconciling discrepancies reviewing shipping documents and bills of lading to verify products received returned or transferred and recording all product movements and transactions.
• Assists with the distribution of monthly customer statements.
• Provide general administrative support to team members including copying scanning and mailing documents.
• Assist with preparing for meetings as needed.
• Ensure compliance with company policies and procedures.
• Demonstrates strong attention to detail efficiently prioritizes daily tasks and utilizes organizational skills to manage constantly evolving demands.
• Manage office operations including maintaining supplies coordinating with vendors and ensuring the office environment is well-maintained.
• Answer and direct phone calls respond to emails and professionally greet visitors. Act as the point of contact for internal and external communications.
• Prepare edit and format documents reports and presentations. Maintain electronic and paper filing systems.

OTHER JOB FUNCTIONS

• Follows GROWMARKs Code of Conduct and Corporate Compliance Program Environmental Health and Safety OSHA and DOT policies and procedures as they apply.
• Follows Environmental Health and Safety OSHA and DOT policies and procedures as they apply.
• Responsible for maintaining company equipment according to company standards.
• Comply with the uniform policy and uphold a professional appearance.
• Performs all other duties as assigned.

REQUIREMENTS

Education and Experience

• A high school diploma or equivalent is required. An associates or bachelors degree in business administration or a related field is preferred.
• Proven experience in an administrative or support role preferably within the agricultural sector.
• Familiarity with agronomic practices terminology and industry standards is a plus.
• Proficiency in MS Office Suite (Word Excel and PowerPoint).

Functional Competencies

• Strong organizational and multitasking skills with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills with a professional demeanor.
• High attention to detail and accuracy in all tasks.
• Ability to work effectively as part of a team and collaborate with teammates at all levels.
• Ability to identify and address issues in a proactive manner.
• Strong customer service skills with the ability to interact professionally with customers and teammates.
• High level of integrity and ability to handle confidential information.

Core Competencies

Demonstrated core competencies including business knowledge collaboration communication customer focus decision-making and skill development.

Other Requirements

• Must have a valid drivers license and satisfactory driving record.
• Follow safety and compliance standards to help ensure their well-being and the safety of others.
• Ability to work hours other than those considered normal at various times throughout the year to meet deadlines and demands.
• The role may require occasional travel to other company locations or industry events with the ability to travel independently and stay overnight as needed.
• Ability and willingness to participate in required training including education on GROWMARKs policies and procedures and additional training related to the positions requirements.

Physical Demands

Lifting/Carrying Frequency Pushing/Pulling Frequency

Under 10 lbs. Frequently Under 10 lbs. Frequently

11-20 lbs. Frequently 11-20 lbs. Frequently

21-50 lbs. Occasionally 21-50 lbs. Occasionally

51-100 lbs. Not Applicable 51-100 lbs. Not Applicable

Over 100 lbs. Not Applicable Over 100 lbs. Not Applicable

Twisting/Turning Frequency Driving Frequency

Bend Frequently Automatic Trans Not Applicable

Climb Occasionally Standard Trans Not Applicable

Crawl Occasionally

Kneel Frequently Elements Frequency

Reach Outward Frequently Exposure to Cold Occasionally

Reach Over Head Frequently Exposure to Heat Occasionally

Reach Over Shoulder Frequently Exposure to dust dirt debris Occasionally

Sit Frequently Exposure to chemicals Occasionally

Squat Frequently Exposure to high noise levels Occasionally

Stand Frequently Working from heights Not Applicable

Walk-Normal Surfaces Frequently

Walk-Slippery Surfaces Frequently Other

Walk-Uneven Surfaces Frequently Keyboard/Ten Key Frequently

Fine Dexterity Frequently

Handling (grasping holding) Frequently

Repetitive Motion Hands Frequently

Repetitive Motion Feet Frequently

EMPLOYEE MISSION STATEMENT

Prairieland FS Inc. strives to provide a Total Rewards package that delivers exceptional pay for exceptional performance recognizes your dedication to our mission and helps us attract and retain the highest caliber of talent.

We are an equal opportunity employer.

Issue Date: 2/10/2025