Administrative Support Specialist I Administrative Support Specialist Sr AS9608

OSU-Stillwater

Traci Burchfield

Work schedule may extend beyond regular office hours of 8am to 5pm Monday to Friday as necessary with some Saturday work required to support recruitment programs.

Regular Continuous/Until Further Notice

$15.00 - $20.00Hourly (Contingent upon available funding)

A cover letter resume and list of three professional references is required for full consideration.

This position is responsible for maintaining high-quality front-line customer service for prospective students and their families faculty staff and other guests who visit or contact the Office of Undergraduate Admissions and Recruitment.

A successful candidate should exhibit the ability to carry out these job duties:

• Demonstrate initiative to ensure customers are always served quickly and accurately.
• Ensure exceptional customer service is provided to walk-in traffic email inquiries and in-bound phone calls.
• Provide accurate information and interpretive advice regarding policies/procedures for admission new student orientation residential life and scholarships/financial aid.
• Keep up-to-date with general information about OSU and operational details (tours events document processing) of the Office of Undergraduate Admissions and Recruitment.
• Maintain front office training resources.
• Interpret information from the Universitys client relationship management system CRM (Slate) and effectively communicate track and maintain prospective student admission status information.
• Utilize software and web-based applications to understand where students are at in the application process then communicate it effectively.
• Act as a liaison between Admissions and Recruitment Office and other prospective student offices in the enrollment management division as well as the academic colleges in the scheduling of prospective tour appointments.
• Assist in researching information requests and topics for the department.
• Demonstrate an excellent customer service attitude and an ability to work and participate in a team environment.
• Maintain confidentiality and sensitivity in handling student information.
• Provide assistance with daily tour communications.

Monday Friday 40 hours per week; will be required to work some Saturdays as needed to support recruitment programs.

• High School/GED (degree must be conferred on or before agreed upon start date)

• Administrative Support Specialist I: 1 year of clerical/customer service experience.
• Administrative Support Specialist II: 2 years of clerical/customer service experience.
• Senior Administrative Support Specialist: 3 years of clerical/customer service experience.

Experience with Microsoft Office products including Outlook Word and Excel required.

Ability to work well in a team environment and ensure exceptional customer service including: heavy customer service traffic answering multi-line phone greeting and assisting visiting prospective students and their families and responding to email inquiries.

Must have the ability to organize workload effectively to meet deadlines have an attention to detail and work well under pressure.

A high level of professionalism required.

Post-secondary education may substitute for years of required experience.

Skills Proficiencies and/or Knowledge:

Job requires a high level of internal and external public contact serving as a liaison between the Admissions and Recruitment Office various academic units and other organizations within the University.

Promote and represent the University as the initial point of contact with prospective students their families and high school counselors.

Provide exceptional customer service to the public and accuracy in disseminating information is required.

Interpret information from the Universitys client relationship management system CRM (Slate) to effectively communicate and track prospective student admission status information.

Work effectively within a team environment while also having ability to independently complete projects and duties.

Demonstrate professionalism a high level of organization and sensitivity in safeguarding confidential information.

Consistently maintain professional organized work space of front office.

Must possess excellent interpersonal skills and strong written and verbal communication skills are necessary.

Ability to lift 45 lbs.

• Bachelors Degree
• Three years of office/clerical experience with an extensive background in customer service.

Post-secondary education may substitute for years of required experience.

Experience with Microsoft Office products mainframe systems and CRM (Slate).

Ability to work well in a team environment and ensure exceptional customer service including: heavy customer service traffic answering multi-line phone greeting and assisting visiting prospective students and their families and responding to email inquiries.

Must have the ability to organize workload effectively to meet deadlines have an attention to detail and work well under pressure.

A high level of professionalism required.

Skills Proficiencies and/or Knowledge:

Knowledge of SlateCRM; Knowledge of Microsoft Products; database programs; telephone courtesy; use of copier and scanner.