Administrative Support Residential Dining

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Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Administrative Assistant provides support to ensure the efficient operation of the office; coordinates schedules handles communications organizes files and assists staff and management with a variety of administrative tasks; supports budget and data activities; serves as a key point of contact for students faculty staff and external stakeholders.

• Plan organize and coordinate daily office activities and administrative processes

• Provide general office support ensuring efficient workflow and adherence to institutional policies and procedures

• Create organize and maintain files records and databases

• Greet visitors and provide information; review respond to and appropriately direct inquiries

• Serve as a primary point of contact for students faculty staff fellows and external partners

• Compose review and distribute internal and external communications

• Maintain calendars schedule meetings and coordinate appointments

• Provide support for scheduling travel arrangements

• Coordinate meeting logistics including scheduling agenda development and preparation of materials

• Review edit and format reports presentations and correspondence

• Collect and organize data including budgetary and operational information

• Compile and maintain records to support departmental and institutional reporting needs

• Track expenditures and assist with budget preparation and projections

• Initiate financial transactions reimbursements and budget revisions in accordance with policies

• Maintain inventory and order office supplies

• Support and coordinate meetings workshops and special events; reserve spaces develop itineraries prepare materials and coordinate across teams

• Serve as a point of contact for vendors and event stakeholders

• Respond to inquiries and issues while ensuring compliance with unit and university policies and procedures

• Handle sensitive and confidential information with discretion

• May supervise staff members including hiring training development and performance management

MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position including all possible grades is $36888.00 - $53532.00.

Salary Structure - Information on Penn States salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .

Penn State is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.

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