Administrative Support Coordinator

Working Title:Administrative Support Coordinator

Classification Title:ASC I

Posting Details

Priority Application Deadline: Monday September 28th @ 11:55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 257 and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Department Chair the Administrative Support Coordinator I will be responsible for coordinating clerical and administrative support functions including general office support and administrative support for students faculty staff and community partners in Public Health. The range of work activities includes providing coordination and administrative support for: purchasing and budgets class and facilities scheduling development initiatives lecturer hiring faculty searches and ARTP review as well as arranging appointments gathering data preparing reports maintaining the department website and social media and creating marketing materials. The Administrative Support Coordinator I provides lead work direction/supervision and training for Student Assistant(s).

The position requires regular problem solving in consultation with the Department Chair and administrative staff. The incumbent performs the full scope of project activities including initiation execution coordination implementation and evaluation across a range of tasks including basic to moderately complex work assignments while prioritizing assignments and balances work responsibilities in accordance with University Policies and Procedures.

The incumbent is expected to work under pressure with frequent interruptions while prioritizing assignments to meet deadlines. They are expected to deal cordially and professionally with visitors to the office from a diverse population. The incumbent must maintain confidentiality of materials and information received within the office.

FLSA:Non-exempt (Eligible for overtime compensation)

Anticipated Hiring Range:$4047 per month (Step 1) -$4211 per month (Step 3)

CSU Classification Salary Range: $4047 per month (Step 1) -$5896 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:1

Recruitment Type: Regular (Probationary)

Time Base:Full-Time

Work Hours:Monday - Friday 8:00am - 5:00pm

Department Information

Public health is science-based evidence-backed and dedicated to protecting and improving the health of all people and their communities.

Through our university and community-based programs we prepare students to enter a robust workforce and make meaningful contributions in regional health systems public health networks occupational environments health service organizations and much more.

Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices as well as an ability to understand and operate in a variety of organizational structures. Incumbents are expected to have a thorough knowledge of English grammar spelling and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program technical/vocational program or their equivalents combined with several years of related office work experience.

RequiredQualifications

Experience:

1. Experience with providing customer service while working in a service-oriented organization or position.
2. Experience preparing clear and concise communication.

Knowledge Skills Abilities:

1. Thorough knowledge of office methods procedures and practices.
2. Fluency in using standard office equipment and office software packages (e.g. Microsoft Office Suite) as well as Adobe Sign and Acrobat.
3. Strong interpersonal skills to manage front line contacts with a variety of campus and community individuals and entities and collaborate on a team.
4. Strong written and verbal communication skills including knowledge of English grammar spelling and punctuation.
5. Ability to identify customer-focused solutions and refer more complex problems to appropriate staff.
6. Ability to learn interpret independently and apply a variety of complex policies and procedures.
7. Ability to apply independent judgment discretion and initiative to address problems and/or deviations from policy and develop practical thorough and at times creative solutions.
8. Ability to perform standard arithmetic functions of a transactional nature including tracking and comparing data.
9. Ability to develop proficiency in new and changing business computing applications.
10. Demonstrated competence in effectively presenting standard information in writing.
11. Demonstrated competence in understanding interpreting and communicating procedures policies information ideas and instructions.
12. Ability to work in a team structure prioritize competing demands and handle multi-tasking in a fast-paced environment.
13. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty students staff and members of the community.

PreferredQualifications

16. Experience working in an institution of higher learning.

17. Knowledge of the Universitys software systems: Common Management System (CMS) People Soft: Human Resources/ Student Administration (HR/SA) University Transportation and Parking System (UTAPS) parking process SacVault; Cascade; SacSend email; Sac Vault; Add/Drop procedures; ASTRA Schedule (Space Management) AIM (Facilities); Canvas Learning Management System and Web page editing software.

18. General working knowledge of applicable university infrastructure policies and procedures.

19. Ability to use ones own judgement to complete moderate to complex clerical and secretarial work assignments in support of an administrative or academic office or individual.

20. Ability to complete projects of moderate scope and complexity such as completion of smaller to medium scale projects or discrete components of larger projects.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of Californias capital city five miles from State Capitol. T

The lush 300-acre park-like campus is situated along the American River close to numerous bike trails and other recreational areas. Sacramento also known as the Farm-to-Fork Capital is one of the most ethnically diverse and livable cities in the country with a population of half of a million.

Sacramento State proudly serves as a Hispanic-Serving Institution (HSI) Asian American and Native American Pacific Islander-Serving Institution (AANAPISI) and Black-Serving Institution (BSI). The university enrolls around 31000 students from the Greater Sacramento Region throughout California across the nation and around the world. Our 1800 faculty and 1500 staff are committed to meeting our mission:

As Californias capital university Sacramento State transforms lives by preparing all students to lead serve and succeed. We are committed to our designations as a Hispanic Serving Institution an Asian American Native American Pacific Islander Serving Institution and a Black Serving Institution and to intentionally serving students reflective of these designations and all students who have been historically underserved in education.

As evidenced by the values embedded in our Hornet Honor Code Sacramento State is committed to creating an inclusive environment where all faculty staff students and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination but is one devoted to celebrating many diverse identities life experiences and perspectives that enrich our community teaching and learning.

To learn more about why you should join the Hornet Family please visit the Why Sac State page.

Equal Employment Opportunity
California State University Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race color religion national origin age sex gender identity/expression sexual orientation pregnancy genetic information medical condition marital status veteran status or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process visit University is committed to creating an education and working environment free from discrimination sexual harassment sexual violence domestic violence dating violence and stalking. For more information on mandatory training for new employees visit Clery Campus Safety ActNotification:

Pursuant to the Jeanne Clery Campus Safety Act the current Annual Security Report (ASR) is available for viewing at ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics ofCleryAct crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at .

Under the Clery Act this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position you will be notified via email and will be assigned the appropriate training in CSU Learn.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicants current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University Sacramento employees who apply for the position.

Out of State Employment

Sacramento State as part of the CSU system is a State of California Employer. As such the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1 2022 theCSU Out-of-State Employment Policyprohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.