Administrative Support Coordinator II, Chicanao Studies
Job Location:
Fullerton, CA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Title | Administrative Support Coordinator II Chicana/o Studies |
Classification | Administrative Support Coordinator II |
Auto Req. ID | 559410 |
Salary Range | Classification Range $4367 - $6362 per month (Hiring range depending on qualifications not anticipated to exceed $4367 - $4437 per month) |
Work Schedule | Monday - Friday 8:00 AM - 5:00 PM |
Why CSUF | California State University Fullerton (Cal State Fullerton) is a leading public university committed to student success academic excellence and inclusive excellence. The university fosters a collaborative environment that supports teaching research and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement career success and economic mobility. |
Department | The Chicana/o Studies department within the Division of Academic Affairs is committed to student engagement and achievement faculty and staff development and work-life balance and social justice on campus and in the community. Chicana/o Studies students graduate with skills that allow them to excel either in graduate school or the work force. Recent graduates have found employment in the areas of education public policy social work (public private and nonprofit sectors) politics business and the arts. We seek an exceptional individual to join our team as the Administrative Support Coordinator II Chicana/o ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to inclusivity openness flexibility integrity and kindness. |
Duties and Responsibilities | Under general supervision the Administrative Support Coordinator II provides lead administrative technical duties for the Chicana/o Studies Department and in direct support of the Deans office Department Chair Vice Chair Faculty and Special Project Leads. Administrative work includes acting as the lead office coordinator and overseeing the office workflow who leads office staff in support of the department and students. The Administrative Support Coordinator II will lead administrative procedures and processes related to Chicana/o Studies Department course scheduling course enrollment student and faculty hiring faculty workload/workbook reports and assisting with departmental reports such as program performance reviews and grant reporting. Provides department budget tracking maintenance and reconciliation. This work includes the monitoring of multiple budget accounts for Chicana/o Studies daily operations and with departmental special projects such as the Latinx Lab for Storytelling and Social Justice and other department led grants. Budget includes working with multiple funding sources with differing policies and processes. These include but are not limited to: Operating Expenses Auxiliary Services Corporation Foundation Consolidated Course Fees Procurement Cards Start-Up Funding Professionalization Funds and Faculty Grants. The Administrative Support Coordinator II supports the Chicana/o Studies Department with event and meeting planning and implementation which includes document preparation logistical support and lead student assistants. Examples of these events include departmental meetings colloquia symposia special guest speakers brown bags and commencement activities and other duties as assigned. |
Essential Qualifications | High School diploma or the equivalent and three years of experience in general office clerical oradministrative supportwork or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experienceon a year for year and detailed knowledge of applicable university infrastructure policies and procedures. Thorough mastery of English grammar punctuation and spelling. Expertise in using office software packages technology and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop recommend and evaluate proposed solutions. Ability to perform business math analyze budgetary data and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. |
Preferred Qualifications | Two years of experience working in an academic office setting. |
License/Certifications | A valid California drivers license. |
Special Working Conditions | |
Benefits at a Glance |
See our CSUF Benefits website for additional information. |
Additional Information | California State University Fullerton is committed to fostering an environment where students staff administrators and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race sex color ethnicity national origin or any other protected status. As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083 revised July 21 2017. Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicants current and/or former employers to the CSU concerning any substantiated allegations of misconduct. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University Fullerton is not currently sponsoring anynewH-1B petitions for staff management or faculty positions. Effective October 1 2025 the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2 5 7 and 9. This position may be subject to changes resulting from this implementation in alignment with the provisions of the collective bargaining agreement. |
Hiring Preference | On-Campus CSUEU Employees |
Required Experience:
IC
About Company
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