Administrative Support Associate

Title: Administrative Support Associate

Employee Classification:Clerical & Secretarial

Institution:TCAT-Jackson

Department: Office of the President

Campus Location: TCAT Jackson

Job Summary

Greet internal and external customers (in-person and by phone) in a professional manner.
Assist with institutional and programmatic accreditations. Prepare and maintain office records including meeting agendas and minutes reports official documents and accreditation materials.
Facilitate various meetings and functions within the college as needed.
Assist in planning implementing and supporting the institutions accessibility initiatives by ensuring compliance with applicable accessibility standards for all students staff and visitors.
Serve as the designated backup for Human Resources and Payroll functions providing support in the administration of HR processes and payroll activities as needed.
Coordinate travel including airline and hotel booking itinerary prepare reimbursement forms maintain institutional credit cards related to travel and registration when needed.
Assist with preparing agency reports using PowerPoint Excel and Word as needed.
Perform general office duties: Type and proof correspondence reports tables charts academic manuscripts brochures and other business materials as needed; make copies assemble collate staple or bind materials as required; distribute mail; prepare office supply requests.
Assist with special projects including development and tracking. Coordinate special events as needed. Maintain administrative Outlook calendars as needed.
Schedule and track facility usage by maintaining Facility Usage Calendar. Coordinate with facilities and IT staff to ensure resources are available when space is reserved.
Maintain office supplies inventory submit requisitions for purchase and receipts related to purchase orders in the TBR eProcurement system.
All other duties as assigned by the President and Vice President of Instruction and Institutional Effectiveness

Job Duties

Minimum Qualifications

Associate degree required Bachelors degree preferred.
Minimum five (5) years of working experience in an office setting.

Preferred Qualifications

Knowledge Skills and Abilities

Must have strong interpersonal skills pleasant demeanor and professionalism with coworkers students and the public.
Display high effort dedication and commitment toward work; operate utilizing the efficient and organizational structure while demonstrating trustworthiness and responsible behavior.
Advanced proficiency in PowerPoint Excel and Word required.
Some travel may be required.

Physical Demands / Working Conditions

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