Administrative Support Assistant, Residence Life

The Residence Life Office is looking for a dynamic and energetic individual to join its team.

The Administrative Support Assistant is a vital part of the team in helping to continue the vision and mission of the department. They are responsible for providing administrative support for theAssistant Directorand Coordinators of a residential area housing up to1800 students. This position will support the general administrative functions in addition to serving as a resource to the Office of Residence Life and Division of Student Affairs work unit which includes up to4 professional staff and30paraprofessional staff members.

Responsibilities include but are not limited to:

• Plan organize and coordinate daily office activities and administrative processes

• Create organize and maintain files records and databases

• Greetvisitors and provide information; review respond to and appropriately direct inquiries

• Maintain calendars schedule meetings and coordinate appointments.

• Provide support for scheduling travel arrangements

• Coordinate meeting logistics including scheduling agenda development and preparation of materials

• Collect and organize data including budgetary and operational information

• Track expenditures and assist with budget preparation and projections

• Initiate financial transactions reimbursements and budget revisions in accordance with policies

• Maintain inventory and order office supplies

• Serve as a point of contact for vendors and event stakeholders

• Respond to inquiries and issues while ensuring compliance with unit and university policies and procedures

• Handle sensitive and confidential information with discretion

• May supervisestudentstaff members including hiring training development and performance management

Knowledge Skills and Abilities:

• The candidate selected should be proficient in Microsoft Word Excel Access PowerPoint Publisher and the use of e-mail.

• The ability to maintain confidentiality coordinate several projects simultaneously prioritize tasks and provide excellent customer service is essential.

• The candidate should be capable of self-management possess excellent written and verbal communication skills judgment and problem-solving the ability to work effectively with people of diverse cultural backgrounds the ability to work in a team environment and the ability to work effectively with students.