Administrative Support Assistant

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DUTIES AND RESPONSIBILITIES

• Provides administrative support for daily operations; assists in implementing approved changes to procedures internal controls and workflows.
• Independently drafts correspondence reports and other documents using knowledge of applicable federal state and local laws regulations ordinances and County policies.
• Reviews forms reports and documents for accuracy and compliance with established procedures.
• Responds to public records requests complaints and other inquiries; researches and organizes information to ensure timely and complete responses.
• Researches compiles and distributes information records forms and data specific to department or division functions.
• Performs basic accounting and bookkeeping tasks including processing invoices and purchase requisitions obtaining vendor quotes reconciling accounts tracking expenditures and preparing budget and payroll reports.
• Supports personnel functions such as processing employment-related paperwork maintaining confidential employee records assisting with recruitments coordinating onboarding and supporting testing and selection processes.
• Communicates with staff from other departments divisions and external agencies to exchange information and coordinate activities.
• Maintains detailed records and databases; verifies and updates data resolves discrepancies and ensures adherence to records retention schedules.
• Schedules coordinates and attends meetings trainings conferences and other departmental events.
• Maintains confidentiality of sensitive information documents and decisions.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

MINIMUM QUALIFICATIONS

• High School Diploma or GED
• Two (2) years of related work experience.

*Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE
The offer of this Bernalillo County position requires compliance with the following:

• Successful completion of a post-offer employment medical examination and background investigation.
• Adherence to all County safety guidelines.
• Complete all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico drivers license by the date of hire and maintenance of a valid license while employed in this position.
• Complete required supervisor training if applicable.

BEHAVIORAL HEALTH SPECIFIC

• Pursuant to the criminal history screening for Caregivers Act Sectionthrough SectionNMSA 1978 new hires at Bernalillo County Behavioral Health Services facility will be required to complete a caregiver criminal history screening for all caregivers. Conviction of a disqualifying condition is cause for termination or sufficient reason not to hire if applicant has a disqualifying condition on their record at time of application.

WORKING CONDITIONS

• All essential duties are performed indoors.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on an even surface which may be carpeted or tiled. Working surface is typically dry.
• Worker often works alone both with and without directions from supervisor.

EQUIPMENT TOOLS AND MATERIALS

• Equipment typically used in the performance of office duties includes telephone two-way radio computer printer and copy machine.
• Worker may handle first aid and oxygen equipment on an occasional basis.
• Materials and products typically handled in the performance of administrative duties include a wide variety of forms and paperwork reports various writing utensils and a wide assortment of other basic office supplies and materials.