Administrative Supervisor

Job Summary

The role supports the Office Manager in overseeing daily non-clinical operations and ensuring smooth organizational workflows. Responsibilities include managing scheduling payroll coordination staffing support regulatory compliance budgeting inventory management environmental operations and administrative support functions. The position also assists with onboarding employee relations reporting and coordination with HR Payroll Finance and other departments to maintain efficient operations and a positive customer service experience.

Essential Duties & Responsibilities

• Support the Office Manager in supervising non-clinical and administrative operations.
• Coordinate staffing schedules shift coverage payroll processing and vacation tracking.
• Maintain employee records and ensure compliance with organizational and regulatory requirements.
• Conduct audits and track staff certifications licenses training and performance evaluations.
• Assist with onboarding transfers terminations and disciplinary processes.
• Prepare financial and operational reports analyze budget data and track staffing costs.
• Manage inventory levels environmental standards equipment issues and workplace organization.
• Coordinate meetings maintain documentation and provide administrative support to leadership.
• Serve as a liaison between departments including HR Payroll and IT support teams.
• Supervise clerical staff and assist with hiring evaluations and daily workflow oversight.
• Support process improvements reporting accuracy and operational efficiency initiatives.

Minimum Requirements / Skills

• High School Diploma or GED required.
• Experience in administrative healthcare business finance accounting or operations-related environments preferred.
• Strong organizational multitasking and time management skills.
• Customer service-oriented with strong communication abilities.
• Experience with payroll staffing coordination budgeting and reporting preferred.
• Proficiency in Microsoft Office applications including Excel Word and PowerPoint.
• Ability to learn and operate scheduling HR payroll and financial systems.
• Ability to work independently and manage multiple priorities effectively.
• Strong problem-solving and administrative coordination skills.