Administrative Specialist IV

Were looking for an Administrative Specialist. You will perform complex administrative work in a fast-paced environment with strict deadlines frequent interruptions and shifting priorities requiring independent judgement and proactive follow-through to support department operations. This position is in the Infrastructure Engineering and Operations Department within the Infrastructure and Operations Directorate.

This position may offer a hybrid schedule which includes the flexibility to work from home one or more days per week after a probationary period. The specifics of the hybrid schedule including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. 

You will

• Provide support to various levels of personnel and serve as a resource in day-to-day administrative matters including interpreting institutional organizational and administrative policies and procedures.
• Represent management in daily tasks including gathering clarifying communicating and disseminating information and coordinating activities that may involve multiple components projects and/or stakeholders.
• Manage complex calendars and independently determine scheduling priorities and resolve calendar conflicts.
• Independently prepare and/or compose administrative material of a sensitive nature for signature.
• Establish and maintain complex reports presentations databases spreadsheets and tracking/filing systems.
• Plan organize and coordinate small and large meetings department/division events and facility tours including agendas and administrative logistics.
• Arrange travel and itineraries coordinate external visits including verification of security clearances and badging.
• Screen and prioritize telephone calls and emails; answer inquiries make appropriate referrals and follow through on requests.
• Perform other duties as assigned.

Qualifications :

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship. 
• Advanced administrative experience of office procedures techniques and methods with accurate keyboarding editing grammar and proofreading skills.
• Advanced organizational skills and experience working under minimal supervision in a multitask environment of rapidly changing priorities deadlines and frequent interruptions.
• Excellent interpersonal communication and presentation skills necessary to interact effectively with a multi-disciplinary workforce and represent the organization with all levels of management internal and external stakeholders.
•  Effective problem-solving skills and experience exercising discretion and sound judgment to anticipate identify and recommend appropriate actions and solutions to complex administrative problems including handling sensitive business information and personnel interactions.
• Significant experience managing data collection tracking progress resolving issues and preparing complex reports.
• Experience coordinating domestic and international travel arrangements including preparing itineraries making transportation and lodging reservations and ensuring travel compliance with organizational policies and deadlines.
• Significant experience with computers including software such as Microsoft Office Suite (e.g. Outlook Word Excel and PowerPoint) and the ability to learn new software quickly.

Qualifications We Desire

• Experience using Microsoft Teams and SharePoint.
• Experience supporting hiring activities such as coordinating interviews preparing materials communicating with candidates and assisting with onboarding logistics.

Pay Range
$38.03 - $45.63 Hourly
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Hybrid

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

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  Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.  

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time