Administrative Specialist II
Job Location:
Little Rock, AR - USA
Monthly Salary:
Posted:
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Job Summary
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
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Institution Name:
The University of Arkansas System Division of Agriculture is a state wide campus with faculty based on University campuses at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES) and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.
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Summary of Job Duties:
The Administrative Specialist will serve the needs of the Health and Nutrition teams.
Support manager and staff with tasks such as handling communication scheduling meetings maintaining and updating records performing financial transactions and providing general office support so the office runs efficiently.
Regular reliable and non-disruptive attendance is an essential job function as is the ability to create and maintain collegial harmonious working relationships with others.
Common responsibilities include but not limited to:
Acting as a first point of contact
Answering phone calls responding to emails and directing enquiries to the right person
Arranging access for scheduling and coordinating meetings
Organizing files and updating digital records
Entering data preparing documents and generating reports
Processing requisitions purchase orders and receipts
Making travel arrangements and processing travel reports
Ordering office supplies and ensuring supplies are stocked and maintained
Assisting with basic HR or onboarding tasks such as paperwork and maintaining records
Qualifications:
Minimum Qualifications
- The formal education equivalent of a high school diploma
- At least two years experience in a related area
Preferred Qualifications
- Experience or familiarity using Workday
Knowledge Skills and Abilities
- Proficiency with office software especially Microsoft Office programs
- Strong data entry skills and confidence using databases and spreadsheets especially Microsoft Excel
- Ability to use workflow platforms such as Microsoft Loop Outlook and Teams
- Strong written and oral communication skills
- Confidence in communicating clearly and professionally with a wide range of people including senior management customers and suppliers
- Well-developed customer service skills
- Ability to establish and maintain record keeping systems
- Ability to operate standard office equipment
- Highly organized with the ability to work on multiple tasks at a time
Additional Information:
For technical assistance with the application process please email or call .
Salary Information:
Required Documents to Apply:
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Special Instructions to Applicants:
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent non-discriminatory manner consistent with the state and federal law.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual preference or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
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Required Experience:
IC
About Company
UACCB is a two-year, accredited Arkansas community college with on-campus and online classes offering a variety of degrees and technical certificates.
