Administrative Specialist II Fleet Services

The Administrative Specialist II provides complex professional administrative services for a department division or program within Pima County and oversees specialized administrative activities.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Provides complex administrative services of a specialized nature to a department division or program within Pima County;

• Negotiates and establishes Intergovernmental Agreements (IGA) contracts and other obligatory agreements and monitors compliance;

• Prepares work unit budgets oversees expenditures performs cost and statistical analyses and prepares reports and recommendations;

• Performs research prepares written reports and recommendations and informs management of issues concerns and problems of specialized work unit;

• Provides information status and recommendations to department directors division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;

• Ensures work unit policies procedures and activities comply with applicable federal/state statutes and regulations and county policy;

• Oversees internal services such as accounting payroll personnel management information services and/or purchasing;

• Represents work unit at various meetings conferences or on committees and provides specialized expertise related to area of assignment;

• Develops maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications:

Associates Degree from an accredited college or university in one of the following disciplines: public administration business administration management or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.

Licenses and Certificates:Valid driver license isat time of application.ValidAZdriver license isat time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review todetermineapplicants suitability tooperatecounty vehiclesin accordance withPima County administrative procedures. Failure to obtain andmaintainthe required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.

Special Notice Items: The Countyrequirespre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.