Administrative Specialist

Position Overview:

The Administrative Specialist will be responsible for full cycle management and documentation related to scrap metal deliveries. The role will also be responsible for managing sales order entries and vendor payables. This position will report directly to the Office Manager.

Summary of Responsibilities:

Administer and execute complete sales contract lifecycle

Manage and organize billing related documentation and manage consumer communication

Review and evaluate billing weight variances

Complete update and post shippers; finalize billing

Access online portals to retrieve consumers weight tickets and use them to finalize deliveries

Ensure a successful posting process address errors and posting failures

Correspond and coordinate with internal team members

Monitor and manage vendor invoices

Assist with the PO entry process

Collaborate with purchasers and Accounts Payable to ensure seamless and prompt payments

Other duties as assigned

Desired Characteristics:

Associate or bachelors degree

Work experience in a professional setting

Capacity to learn and retain complex information terminology policies and procedures

Ability to prioritize multi-task and organize to help meet established deadlines

Ability to work independently and/or within a team setting

Effective communication skills both written and oral

Minimum Safety Training Requirements:

Basic on-the-job training that satisfies the Primary Objectives of the specific position (as noted above)

US-SOP-01 United in Safety Manual

US-F11 QEH&S Policy

US-SOP-03 Team Member Handbook

We strive to demonstrate our Core Values in all positions at USM:

Trust Commitment Loyalty Passion Respect Service Performance

USM is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex age sexual orientation gender identity national origin disability marital status protected veteran status or any other characteristic protected by law. USM will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. USM is a Zero Impairment Workplace. USM provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process please notify your Talent Acquisition contact or another member of our People Experience Team at The decision on granting reasonable accommodation will be made on a case-by-case basis.