Administrative Specialist Arlington, VA

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Administrative Specialist
GS
Cybersecurity and Infrastructure Security Agency (CISA) Stakeholder Engagement Division (SED)
Location: Arlington VA
Clearance: Secret (ability to attain)
Who May Apply:

• Veterans with a 30% or more service-connected disability rating
• Individuals eligible under Schedule A (5 CFR 213.3102(u))

Summary:
CISA is the Nations risk advisor working with partners to defend against todays threats and collaborating with industry to build more secure and resilient infrastructure for the future. The Stakeholder Engagement Division (SED) is seeking a highly skilled Administrative Specialist to support executive operations administrative services and management/program analysis across the division.

Duties
As an Administrative Specialist you will:

• Assist with the development and implementation of recruiting hiring and retention procedures for cyber workforce management ensuring compliance with HR policies and legal requirements.
• Review and analyze organizational policies related to cyber workforce planning and management including qualification standards and workforce issues (e.g. recruitment retention training).
• Respond to administrative and programmatic issues serving as a liaison and troubleshooter for division leadership.
• Develop and analyze internal administrative policies and procedures through independent reviews coordination and preparation of special reports.
• Conduct briefings and prepare executive materials (briefing books talking points executive summaries) for leadership review.
• Maintain control of executive schedules independently prioritizing matters and exercising judgment in scheduling interviews meetings and conferences.
• Provide guidance and assistance to subordinate organizations on financial and administrative procedures; develop and deliver administrative training and resource materials.
• Conduct detailed analyses of complex functions and work processes making recommendations for improvement in effectiveness and efficiency.
• Conduct management surveys and research projects providing advisory services on substantive management issues.
• Analyze and evaluate quantitative and qualitative effectiveness of program operations develop measurement criteria and prepare written reports with options and recommendations.
• Provide technical supervision to lower grade staff assistants and other support personnel assigned to the office.
• Participate in special conferences and maintain contact with officials from other federal state and local agencies.

• One year of specialized experience equivalent to the GS-11 level in federal service performing duties such as:
  • Conducting management and program analysis studies including evaluation of administrative policies and procedures.
  • Providing executive-level administrative support including scheduling briefing preparation and correspondence management.
  • Analyzing operational trends and compiling data for senior management review.
  • Developing and implementing administrative training resource materials and operating procedures.
  • Conducting research and preparing comprehensive reports with recommendations for improvement.
• Demonstrated skill in written and oral communication including preparing executive summaries reports and briefings.
• Experience providing technical supervision or guidance to administrative support staff.