Administrative Services Specialist

The Wyoming Military Departmentis seeking an Administrative Services Specialistto oversee and coordinate mailroom operations distribution services and administrative support functions. This position is responsible for the timely and accurate processing of incoming and outgoing mail managing reprographics and printing services and maintaining inventories of official publications and records.

As a key member of the administrative team this position plays a vital role in ensuring the efficient flow of information correspondence and administrative materials throughout the organization. The successful candidate will help support daily operations by providing reliable administrative services that contribute to the mission and readiness of the Wyoming Military Department.

• Provides comprehensive mail management including the sorting processing and distribution of all incoming outgoing and inter-office mail.
• Operates and maintains mailroom equipment such as postage meters and scanners.
• Manages the departments printing and reprographics program; coordinates with vendors and ensures services meet state and federal guidelines.
• Oversees the departments publications forms and official records managing inventory supply and distribution.
• Assists in developing and implementing policies and procedures for mailroom operations and other administrative functions to improve efficiency.
• Serves as the primary point of contact for all mail and distribution-related inquiries.
• Maintains detailed records and prepares monthly reports on postage shipping and other administrative activities.

PREFERENCES:

Familiarity with the structure and operations of the Army National Guard is a significant plus.

• Knowledge of administrative principles particularly in mail records and publications management.
• Knowledge of domestic and international mail regulations and procedures.
• Ability to independently plan organize and execute administrative responsibilities.
• Knowledge of and ability to interpret and apply relevant state and federal regulations.
• Strong professional communication skills to establish effective working relationships.
• Proficiency in using mail management software such as Pitney Bowes and AMPS (Automated Military Postal System).
• Proficiency in using office equipment and computer systems for mail and administrative tasks.

PHYSICAL WORKING CONDITIONS:

• Work is primarily performed in a climate-controlled office setting. However the position requires daily travel between buildings to deliver mail involving exposure to outdoor weather conditions and walking.
• Employee must be able to lift up to 50 lbs
• A valid Wyoming drivers license is required

• FLSA: Non-exempt

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