Administrative Services Officer
Job Location:
Riverside, CA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
For questions regarding this position please contact the Recruiter listed in the Supplemental Information section.
- ABOUT THE POSITION
The Riverside County Flood Control and Water Conservation District has an opportunity for an Administrative Services Officer in Riverside.
The Administrative Services Officer reports directly to the Chief of Finance and oversees the Districts Purchasing Section providing leadership supervision training and performance evaluation for a team of Buyers and the embedded Procurement Contract Specialist. This role ensures efficient procurement operations and adherence to District policies procedures and regulatory requirements.
Key responsibilities include developing updating and interpreting procurement policies; delivering District-wide and divisional trainings; reviewing consultant insurance for compliance; and coordinating procurement activities with internal divisions County departments the Department of Industrial Relations and external suppliers. The Administrative Services Officer participates in recruitment processes for procurement staff and supports the annual budget by preparing cost estimates for capital assets repairs and maintenance informed by involvement in RFP RFB and RFQ activities.
The position researches develops and analyzes complex solicitations for capital and non-capital public works projects specialized equipment acquisitions and a wide range of professional services. Additional duties include contributing to scopes of work reviewing inventory transactions for accuracy monitoring for slippage and reconciling expenditures across multiple accounting systems.
Competitive candidates will possess extensive experience preparing and executing a wide range of solicitations including RFPs RFQs RFBs and RFIs. They will demonstrate strong knowledge of public works procurement policies and processes including project cost limits and contractor requirements defined by the California Uniform Public Construction Cost Accounting Act (CUPCCAA). Successful candidates will also be well-versed in federal state and local laws governing construction contracting with a solid understanding of Department of Industrial Relations (DIR) requirements related to building and grounds improvements as well as emergency flood control facility repair projects.
This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3 Section 311 of the County Management Resolution. Program eligibility requires employees to be in a leadership position manage other employees or programs and have significant influence on the achievement of organizational objectives.
Meet the Team!
The Riverside County Flood Control and Water Conservation District provides for the control and conservation of flood and storm waters and for the protection of watercourses watersheds public highways life and property from damage within its boundaries.- EXAMPLES OF ESSENTIAL DUTIES
Reports directly to the Chief of Finance.
Supervises trains reviews and evaluates the work product of the Purchasing section of the District which includes three (3) Buyer IIs and one (1) Buyer I .
Oversees tasks assigned to the District embedded Procurement Contract Specialist .
Participates in the recruitment and selection of potential incumbents.
Develops updates and interprets District policies and procedures.
Conducts District-wide and Divisional trainings on procurement-related topics.
Reviews consultant insurance policies for compliance.
Coordinates work with other Divisions/Sections County Departments Department of Industrial Relations (DIR) and external suppliers to develop and ensure compliance with procedures related to Riverside County Purchasing Policy Public Works Contracts AB 339 regulations etc.
Assists in the annual budget process by providing reasonable estimates for capital asset purchases capital repairs and building maintenance costs as informed by their direct involvement in RFP RFB and RFQ processes.
Researches develops and analyzes complex RFP/Qs related to Capital and non-Capital Public Works projects purchase of specialized equipment (e.g. drones dozers excavators lowboys water trucks fence trucks) hydrologic services and products engineering and environmental services legal services legislative management services etc.
Assists in the development of scopes of work for various RFBs.
Reviews District chemical and fence inventory transactions and reviews records for slippage.
Reviews and reconciles spend on District on-call service contracts between two accounting software systems.- MINIMUM QUALIFICATIONS
Education:Graduation from an accredited college or university with a bachelors degree preferably with a major in accounting business or public administration finance or a closely related field to the assignment. (Administrative paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: Three years of professional administrative experience which must include a minimum of two years in a lead or supervisory capacity overseeing a staff of three or more.
Knowledge of: The principles and practices of public or business administration organizational analysis and fiscal and personnel management; budget preparation and control; contract administration and control; principles and practices of supervision.
Ability to: Analyze administrative problems reach practical and logical conclusions and put effective solutions into practice; develop cooperative working relationships; plan organize and direct the work of others; prepare clear and concise reports.
Other Requirements:
Possession of a valid California Drivers License in order to attend site walks with potential contractors at various District facilities and to attend various meetings located throughout Riverside County.DesiredKnowledge Skills & Abilities:
- Riverside County Purchasing Policy
- Application of data processing systems related to purchasing and contract management (e.g. PeopleSoft Financials Finance Enterprise Microsoft Dynamics).
- County Risk Management Standard Insurance Requirements for contractors and suppliers insurance renewals.
- County budget preparation experience.
Competitive candidates will possess extensive experience preparing and executing a wide range of solicitations including RFPs RFQs RFBs and RFIs. They will demonstrate strong knowledge of public works procurement policies and processes including project cost limits and contractor requirements defined by the California Uniform Public Construction Cost Accounting Act (CUPCCAA). Successful candidates will also be well-versed in federal state and local laws governing construction contracting with a solid understanding of Department of Industrial Relations (DIR) requirements related to building and grounds improvements as well as emergency flood control facility repair projects.- SUPPLEMENTAL INFORMATION
Application Status:
How to confirm your application was received or check on the status of your application log-in to click on your name in the upper right corner and click on Applications & Status.
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Go to click on Careers click on County Job Openings and click on Subscribe to Job Alerts icon.
For questions regarding this recruitment:
Contact Amanda Campos at or . Please allow 1-2 business days for a response to general inquiries.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify attach the required documents to your job application. Documents include a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service. For spousal preference and as applicable the following documents: a copy of your marriage certificate spouses death certificate a letter of spouses disability and/or letter of service-related death (if available) from the U.S. Veterans Administration. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans preference. For complete details and documentation requirements please review the Veterans Preference Policy C-3 here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.
Required Experience:
Unclear Seniority
