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Administrative Services Assistant
Job Location:
Job Location:
Nashville, TN - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
6 August 2026 (20 hours ago)
Posted:
Application Deadline:
3 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Title: Administrative Services Assistant
Location: Nashville TN Hybrid (Daily 7.5 hrs)
Duration: 10 Months
The Administrative Assistant position provides administrative and fiscal support for the Perinatal and Infant Section within the Division of Family Health and Wellness including the Fetal and Infant Mortality Reduction Program Child Fatality Review Program Perinatal Regionalization Perinatal Telehealth and Rural Fetal and Infant Health Initiative (RFIHI). This position supports section operations meetings grant activities purchasing shipping and travel coordination and program coordination with staff contractors and community partners.
Key Responsibilities:
Provide administrative support for the Perinatal and Infant Section.
Coordinate meetings trainings travel and schedules for staff and partners.
Support advisory committee and collaborative meetings including scheduling preparing materials transcribing recordings taking meeting minutes and maintaining records.
Assist with contracts invoices budgets purchase requests purchasing and shipping activities and grant tracking.
Maintain fiscal and administrative documentation in compliance with state and federal requirements.
Coordinate invoice and payment processing with fiscal and contract staff.
Prepare reports correspondence presentations and meeting materials.
Maintain organized electronic and hard-copy program files and records.
Support stakeholder communication and community partnership activities.
Handle confidential information in accordance with TDH policies.
Support additional section projects and activities as assigned
Minimum Requirements:
Graduation from an accredited college or university with an associates or bachelors degree is required. At least two years of experience providing administrative operational or fiscal support is preferred.
Please send your resumes to to apply!
Location: Nashville TN Hybrid (Daily 7.5 hrs)
Duration: 10 Months
The Administrative Assistant position provides administrative and fiscal support for the Perinatal and Infant Section within the Division of Family Health and Wellness including the Fetal and Infant Mortality Reduction Program Child Fatality Review Program Perinatal Regionalization Perinatal Telehealth and Rural Fetal and Infant Health Initiative (RFIHI). This position supports section operations meetings grant activities purchasing shipping and travel coordination and program coordination with staff contractors and community partners.
Key Responsibilities:
Provide administrative support for the Perinatal and Infant Section.
Coordinate meetings trainings travel and schedules for staff and partners.
Support advisory committee and collaborative meetings including scheduling preparing materials transcribing recordings taking meeting minutes and maintaining records.
Assist with contracts invoices budgets purchase requests purchasing and shipping activities and grant tracking.
Maintain fiscal and administrative documentation in compliance with state and federal requirements.
Coordinate invoice and payment processing with fiscal and contract staff.
Prepare reports correspondence presentations and meeting materials.
Maintain organized electronic and hard-copy program files and records.
Support stakeholder communication and community partnership activities.
Handle confidential information in accordance with TDH policies.
Support additional section projects and activities as assigned
Minimum Requirements:
Graduation from an accredited college or university with an associates or bachelors degree is required. At least two years of experience providing administrative operational or fiscal support is preferred.
Please send your resumes to to apply!
Required Experience:
Junior IC
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