Administrative Service Assistant

One of our clients in the government domain is seeking an Administrative Service Assistant to support the following programmatic areas: Mortality Reduction Program Child Fatality Review Program Perinatal Regionalization Perinatal Telehealth and Rural Fetal and Infant Health Initiative (RFIHI). This position supports section operations meetings grant activities purchasing shipping and travel coordination and program coordination with staff contractors and community partners.

Administrative Service Assistant
Hybrid
710 James Robertson Parkway 7th Floor Andrew Johnson Tower Nashville Tennessee 37243
12 Months

Key Responsibilities:

• Provide administrative support for the Perinatal and Infant Section.
• Coordinate meetings trainings travel requests and schedules for staff and partners.
• Support advisory committee and collaborative meetings including scheduling preparing materials transcribing recordings taking meeting minutes and maintaining records.
• Assist with contracts invoices budgets purchase requests purchasing and shipping activities and grant tracking.
• Maintain fiscal and administrative documentation in compliance with state and federal requirements.
• Coordinate invoice and payment processing with fiscal and contract staff.
• Prepare reports correspondence presentations and meeting materials.
• Maintain organized electronic and hard-copy program files and records.
• Support stakeholder communication and community partnership activities.
• Handle confidential information in accordance with TDH policies.
• Support additional section projects and activities as assigned.

Minimum Requirements:

• Graduation from an accredited college or university with an associates or bachelors degree is required. At least two years of experience providing administrative operational or fiscal support is preferred.

In-Office Requirements:

• New hires are required to report in person for onboarding.
• Hybrid work environment with periodic in-person meetings.
• Travel to the Nashville office will not be reimbursed.
• Typical working hours are M-F 8AM to 4:30 PM CST 37.5 hours per week.

Required Skills:

Administrative supportTranscribing recordings