Administrative Secretary Student Services #5298

CLASS TITLE: ADMINISTRATIVE SECRETARY

DEFINITION: Under direction of a district administrator performs high level secretarial and clerical support requiring initiative and independent judgment in accordance with established procedures; and performs related work as required.

Work Length: 8 hours per day

Days Worked: 260

EXAMPLES OF DUTIES:

Performs any combination of the following duties:

• Acts as an office manager and secretary to a cabinet-level administrator or a district official in a major administrative office
• May take and transcribe complex dictation and minutes of administrative meetings
• Composes edits and prepares correspondence reports and other documents
• May perform administrative duties on special projects
• Receives the public and assures resolution of problems complaints and other specific issues
• Arranges and schedules appointments meetings conferences and events
• Compiles and prepares data for complex statistical or confidential reports
• Assists in budget preparation and control
• Explains administrative policies and procedures to the staff and public
• Organizes and maintains operational records and files
• Screens and routes mail
• Operates standard office equipment including microcomputers and related software
• Supervises clerical functions

DESIRABLE QUALIFICATIONS:

Training and Experience: Increasingly responsible experience in performing high-level clerical or office management duties including progressively responsible secretarial duties; or an equivalent combination of training and experience.

Knowledge of:

• Office management and secretarial procedures and practices
• English grammar punctuation and spelling
• The principles and practices of bookkeeping
• Policies laws and regulative procedures
• The principles and techniques of supervision
• District organization and operations

Skill in:

• Working independently
• Handling confidential material with discretion
• Working effectively with the public
• Taking and transcribing dictation quickly and accurately

Ability to:

• Operate a microcomputer

Licenses and Certificates

• A valid California Drivers License

Note: For some positions no-notice overtime is required.

DIABLO UNIFIED SCHOOL DISTRICT 5/90

Required Experience:

Junior IC