Administrative Secretary I, Online Learning Program

Performs responsible administrative secretary functions in support of an office or school. Processes a variety of transactions forms and documents associated with office operations. Performs office budgetary payroll purchasing and related administrative activities. Performs other duties as assigned.

EXAMPLES OF DUTIES:

• Processes a variety of transactions forms documents and records associated with office operations. Reviews and verifies documents for completeness accuracy and compliance with established policy and procedural requirements.

• Reviews compiles and processes receipts invoices expense reports and related documents. Prepares and maintains records of purchases and other office financial activities. Reconciles receipts and procurement card purchases. Maintains petty cash accounts.

• Records and monitors operating and grant budget expenditures. Researches and gathers information used in budget quarterly budget projections of salary and non-salary expenditures.

• Completes payroll timesheets. Records and monitors regular payroll special payroll and contractual payroll expenditures. Records and documents extended year employment (EYE) payroll.

• Maintains office appointments and meetings. Makes arrangements for facilities and materials required for meetings. Prepares agendas and takes minutes of meeting notes for distribution.

• Coordinates the storage retrieval and dissemination of information data files and documents pertaining to office operations. Creates organizes and maintains electronic and paper document filing systems. Coordinates the archival and disposal of files.

• Compose correspondence memos and other official documents and exhibits for and edits outgoing correspondence for format grammar and completeness.

• Researches gathers and compilesinformation and statistical data for reports. Produces periodic reports of office activities. Prepares special reports as requested. Uses personal computers and software to design and produce newsletters brochures signs posters and certificates.

• Prepares and submits invoices to other local educational agencies (LEAs) for tutoring provided by Baltimore County Public Schools tutors.

• Performs a full range of skilled word processing formats and produces correspondence memoranda reports announcements forms and related documents from handwritten copies verbal instructions and notes.

• Designs creates and maintains databases spreadsheets and logs. Enters retrieves and sorts information in databases spreadsheets and logs.

• Receives investigates and resolves inquiries requests and complaints to the office. Transmits policies and instructions to members of the office office procedures to the public and others.
• Answers telephone calls. Provides assistance and information to callers which requires an understanding of office programs services and procedures.

• Serves as a liaison with the Department of Technology for the development and maintenance of the office website. Contacts the Department of Fiscal Services regarding purchasing and budgetary matters.

• Maintains office correspondence controls.. Tracks and follows up on assigned responses due dates reviews and signatures.

• Purchases office and instructional supplies and equipment. Arranges for the service and repair of facilities and equipment.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education Training and Experience:

• Possession of a high school diploma or appropriate equivalent. Four years of secretarial experience.

Knowledge Skills and Abilities:

• Knowledge of office practices and procedures.Knowledge of filing systems.Knowledge of spelling grammar and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.

• Demonstrated skill in typing 40 words per minute.Skill in performing responsible administrative secretary functions. Skill in performing office budgetary payroll purchasing and related administrative activities. Skill in setting up and maintaining databases spreadsheets and logs. Skill in setting up and maintaining filing systems.Skill in gathering and compiling information for statistical reports. Skill in processing financial documents and transactions. Skill in composing correspondence and memoranda.Skill in operating personal computers and related office equipment.

• Ability to communicate effectively. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships. Ability to maintain confidential information.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:

• The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment including personal computers and occasional limited physical activities.

CONDITIONS OF EMPLOYMENT:

N/A

REPORTS TO: Coordinator Online Learning Program

FLSA: Non-Exempt

RETIREMENT: Eligible for the Maryland State Retirement System.

SALARY: Grade 03/ESPBC (12-Month) $24.35 to $40.74 (Hourly Base Pay Scale for Non-Exempt Office Professionals Clerical and Classified 2026-2027 Effective July 1 2026 )

Visit the BCPS Office of Payroll website for additional information on pay scales other compensation and leave accruals at COMPENSATION: This position may also be eligible for comp time as per the ESPBC Master Agreement. Visit the BCPS website for additional information at Non-Exempt

Retirement: Eligible for the Maryland State Retirement System.

BENEFITS: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans dental plans vision life insurance flexible spending accounts disability coverage and 403(b)/457 plans. Other benefits include paid holidays sick personal business and bereavement days and flexible leave options such as FMLA sick bank and board approved new hires will attend a benefits meeting upon hire.

Visit the BCPS website for additional information about benefit plans for BCPS employees at
document describes the duties and responsibilities of a position. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.

Application Instructions
Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals supervisors managers mentor teachers and university/college references from colleagues friends community members not be accepted.
• Be sure to account for all periods of employment and unemployment. Failure to complete all fields of the Work Experience section of the application may result in your application not being considered. A resume will not be the only document considered in determining your qualifications for a position.
• You MUST attach your unofficial transcript(s) or license(s) to your application if you applying for a position as a teacher or position which requires Licensure/Certification.

Proof of Licenses Certifications and Education:

• Applicants are required to submit proof of licenses certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicants major field of study. Copies and unofficial transcripts are acceptable only at the application stage. Official transcripts must be provided only after you have accepted a contingent offer.
• Failure to submit proof of Licenses Certifications and Education may result in your application not being considered. Proof of licenses certifications and/or education must be submitted with your application.

Proof of Degree Equivalency:

• Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from a MSDE approved Foreign Transcript Evaluation Agency. This information is located on the MSDE website at Requirements:
  • All people employed by the Baltimore County Public Schools regular and temporary are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109.
  • Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
  • If you have military experience you will be asked to provide a copy of DD214.
  • Official transcripts will be required upon hire and must be sent via escript/clearinghouse from your university.
  • Some positions will require employees to undergo a physical examination.
  • All newly hired personnelmustattend aBenefits and Retirement Orientationmeeting.
  • Additional job verification will be required for salary credit.

  
  
  Contact Information

  Lateisha Mason

  HR Analyst Department of Staffing & Licensure
  

  This document describes the duties and responsibilities of a position or group of positions. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.