Enter a job title or keyword

Administrative Secretary, Grants Development RB #26-033

Buffalo Public Schools

Job Location:

Buffalo, IA - USA

Monthly Salary: $ 52961 - 62605

Posted: 2 August 2026 (30+ days ago)

Application Deadline: 30 October 2026

Vacancies: 1 Vacancy

Job Summary

BOARD OF EDUCATION
DEPARTMENT OF HUMAN RESOURCES
ROOM 720 CITY HALL
BUFFALO NEW YORK 14202

RECRUITMENT BULLETIN #26-033 July31 2026

BUFFALO BOARD OF EDUCATION VACANCY

Civil Service Residency Requirements will apply

(The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans.
The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American)

POSITION: Administrative Secretary Provisional

SALARY: $52961 - $62605

LOCATION: Grants Department 428 City HallBuffalo NY 14202

APPLICATION:
Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email.

DISTINGUISHING FEATURES OF THE CLASS

The Administrative Secretary performs a wide variety of complex responsible clerical secretarial and administrative tasks and activities while functioning as an office assistant to an administrator program manager technical specialist or office supervisor. This class is distinguished by the fact that responsibility involves independently performing complex clerical operations relieving a supervisor of administrative detail arranging conferences and relieving supervisor of contacts which should properly be made with subordinate officials. Independent judgment is frequently necessary in giving out information regarding departmental policies and practices and in planning the routine of an office. Correspondence duties are distinguished by the fact that most letters and releases are of a routine recurring nature are self-composed with correspondence being reviewed only when new problems arise. Incumbents who have ready access to records must be discreet in divulging information as some of it may be confidential or controversial. Work is performed under general supervision however incumbents are supervised by an administrator who assigns tasks provides detailed instructions only where policies have not been determined observes performance and only unusually important or complicated assignments are checked in detail upon completion. General supervision is exercised over a clerical staff.

TYPICAL WORK ACTIVITIES

Reproduces and types dictation from various sources of a difficult and sometimes confidential nature i.e. minutes and proceedings of meetings hearings and conferences;
Drafts and types letters reports and memoranda for supervisors approval;
Types correspondence reports documents records and materials from equipment with alpha-numeric keyboard i.e. typewriters electronic word processing equipment CRT terminals personal computers data terminals and printers;
Relieves supervisor of administrative details;
- -receives calls and callers determines their needs or the reason for the visit or call and transmits factual information to them;
- -schedules appointments and arranges conferences or meetings as requested;
- -answers requests for administrative information;
Sets-up and maintains confidential and regular correspondence;
Reads and summarizes reports to facilitate review by and conserve time of the supervisor;
- -prepares office reports as directed;
- -tabulates data from numerous reports;
Organizes and prepares work materials for meetings and conferences i.e. agendas reports resolutions etc.;
Transcribes from various sources minutes and proceedings of meetings hearings and conferences;
Assigns specific and standing tasks reviews all typed correspondence and reports for accuracy and proper grammatical usage;
- -insures proper processing and filing of documents by observing activities and instructing subordinates in the procedures to be followed;
Operates a personal computer involving the use of application programs and the input and retrieval of data;
May supervise one or more employees in the typing of correspondence and reports;
Performs related duties as required.

FULL PERFORMANCE KNOWLEDGES SKILLS ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of office terminology methods and procedures and equipment;
Good knowledge of proper grammatical usage punctuation and spelling;
Good knowledge of the agencys procedures formats and guidelines concerned with receipt processing and distribution of correspondence and memoranda;
Working knowledge of the vocabulary and terms commonly used in a particular organization;
Working knowledge of the procedures used in carrying out various clerical tasks;
Ability to type at the rate of 35 words per minute;
Ability to operate data processing equipment including personal computers in the use of application programs and the input/retrieval of data;
Ability to plan and supervise the work of others;
Ability to understand and carry out complex oral and written directions;
Tact; Courtesy; Neat appearance; Sound Judgment;
Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

Promotional

Continuous and permanent status in any city department as a Legal Secretary Legal Stenographer Principal Clerk School Clerk Senior Account Clerk Senior Account Clerk-Stenographer Senior Account Clerk-Typist Senior Clerk Senior Stenographer Senior Typist for one year.
In addition all applicants must have completed a course in typing or keyboarding which must be listed on application.
Applicants that have previously qualified on a qualifying typing/keyboarding test at 35 wpm administered by the City of Buffalo Civil Service for examination purposes will not be required to participate in another typing/keyboarding test.

Note: Candidates will only be allowed to participate in an exam and be approved or certified for appointment to departments where the rate of pay for Administrative Secretary is at a higher rate of pay than their current position even if their title is listed above.

Open Competitive

Associates Degree from an accredited college business or technical institute in the Secretarial Science curriculum including or supplements by a course in typing/keyboarding (course must be listed on application) and one year of full time responsible clerical experience at a supervisory level including the operation of an alpha-numeric keyboard;

OR

(B) Graduation from High School GED or Equivalency Diploma including or supplemented by a course in tying/keyboarding (course must be listed on application) and three years of full time responsible clerical experience at a supervisory level including the operation of an alpha-numeric keyboard;

Applicants that have previously qualified on a qualifying typing/keyboarding test at 35 wpm administered by the City of Buffalo Civil Service for examination purposes will not be required to participate in another typing/keyboarding test.

NOTE: Verifiable part-time experience will be pro-rated to meet the full time experience requirement.
Proof of education must be presented at time of appointment.

.

FINAL FILING DATE: August7 2026

APPROVED:

Tami Hollie McGee
Chief of Human Resources

The Buffalo Public School District does not discriminate on the basis of an individuals actual or perceived race color creed religion religious practice national origin ethnic group sex (including sexual harassment and sexual violence) gender identity sexual orientation (the term sexual orientation means heterosexuality homosexuality bisexuality or asexuality ) political affiliation age marital status military status veteran status disability weight domestic violence victim status arrest or conviction record genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Districts non-discrimination policies should be directed to or to: Tami Hollie McGee Chief of Human Resources 719 City Hall Buffalo NY 14202

Required Experience:

Junior IC

Apply Now