Administrative Secretary Full TimeA

For over 125 years Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens and currently offers 160-plus programs and services for children youth adults seniors and those struggling with mental HomeBase Homelessness Prevention Programs provide services to those who are at risk of entering a shelter due to rental arrears overcrowding or substandard housing and to those who have a prior shelter history as part of aftercare services. Services may include case management tenant/landlord mediation advocacy/benefit entitlements short-term financial assistance referrals and varied workshops that can help individuals who are at risk of OF THE JOB:* Under the supervision of the Director performs reception and secretarial duties and functions as back up to the Administrative Assistant.* Provide professional telephone and office reception. Screen calls and walk-ins regarding basic client information such as name and address initial pre-screening. Transfer telephone calls take messages. Greet clients and guests and direct them to appropriate person or meeting place.* Keep track of appointments for the office (clients groups agency meetings); set up and clean-up for meetings.* Handle and distribute deliveries made to the building (mail supplies and donations).* Perform all clerical duties which include but are not limited to the following: handle incoming and outgoing correspondence type and prepare client and agency related correspondence (letters memos) copying filing faxing create and edit agency forms.* Perform data entry for the program database.* Maintain professional appearance of the reception office and waiting :* High School Diploma or GED.* Business experience including office clerical data entry and basic accounting required.* Capacity to handle multiple tasks at one time: typing phone and clerical duties. Ability to be flexible and use discretion.* Ability to work flexible hours including weekends evenings according to the needs of program operation.* Must be able to lift up to 25 pounds.* Frequent standing sitting talking reading writing and hearing.* Bilingual Spanish/English :We offer competitive salary and excellent benefits including:* Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)* Medical* Dental* Vision* Retirement Savings with Agency Match* Transit* Flexible Spending Account* Life insurance* Public Loan Forgiveness Qualified Employer* Training Series and other additional voluntary more information on our organization please visit our website at: EOE/AA.