Administrative Receptionist

The Office of Admissions Receptionist provides high-level forward-facing customer service as the first face or voice of the University. The receptionist plays a vital role in helping prospective students families counselors and guests of the University familiarize themselves with W&L and navigate both the campus and the undergraduate admission process. Specifically the receptionist greets daily and drop-in visitors answers telephone calls responds to digital communications and facilitates the calendar for all members of the division. Reporting to the Assistant Director of Admissions and Campus visits the receptionist provides key administrative and technological support especially relating to campus visit operations.

Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn work and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions:

• Provides a welcomingsincereand informed first impression of W&L and Undergraduate Admissions to thousands of prospective students their parents school counselors alumni universitycolleaguesand tourists. Accommodates visit requests which involve careful behind the scenes planning and coordination for a wide variety of requests including interviews class visits tours group informationsessionsand school group visits.
• Develops andmaintainsa working knowledge of admissions technologies notably: Technolutions Slate CRM to perform necessary data entry tracking of communication with prospects and applicants scheduling and interactions; Microsoft Teams to engage with university business operations and project management; and other technologies that the officeutilizesto perform job duties.
• Seated in the entry to Gilliam House the receptionist coordinates the central admissions office calendar and reconciles 22 staff members calendars and office events to ensure office coverage manage competing campus events identifyroom availability via 25Liveandanticipateupcoming needs or conflicts.
• Serves as the primary staff member responsible for opening and closing the office each day ensuring the office is fully operational at the start of business and remains available to support scheduled visitors and office operations through the end of the day.
• Assists with planning and operational preparations related to the Divisions transition to Founders Hall including reception operations visitor experience and campus visit process updates in collaboration with divisional leadership.
• As a member of the campus visit team support ofspecial various event set-upsparticipateswith event check-in and support and guest meet-and-greet.
• Maintains visit appointment schedules of all admissions officers regularly prioritizing and arranging meetings interviews group information sessions school groups and counselor visits.
• As a member of the operations team support all office functions primarily staffing the reception desk scheduling campus tours group information sessions and interviews.
• Provides consistent high-quality first-line customer service via answering main admission telephone lines email accounts and other digital platforms as needed.
• Adjusts priorities throughout the day to support office operations visitors students faculty staff and other constituents ensuring timely follow-through on assigned responsibilities.
• Exercises sound judgment and professionalism when responding to real-time questions concerns operational needs and utilizing available resources.
• Serves as an advocate and ambassador for the departmentremainingwell-integrated within the broader activities of the division and developing a solid grasp of the divisions roles within the University mission and structure.
• Helps tomonitorand coordinate the activities of work study students summer interns and University Ambassadors.
• Other duties as assigned.

Work Schedule:Monday - Friday 8:15 - 4:35 p.m. May work occasional nights and weekends. This position works 35 hours per week.

Minimum Qualifications:

• A High school diploma or equivalent isrequired(Associates Degreepreferred)
• Extraordinary customer service experience and team orientation.
• Successfully manages multiple tasks interruptions and competing deadlines while maintaining accuracy organization and attention to detail.
• Experience working in an administrative support role or a combination of education and experience which would provide a similar level of skill
• Strong records maintenance skills
• Proficiency or the aptitude toacquireskills in Microsoft Office Suite Mac/Apple systems Adobe Acrobat Workday and other applications applicable to the office
• Ability tomaintainconfidentiality
• Ability to communicate effectively both orally and in writing
  

Application Instructions

Review of applications will begin on June 1 2026 and continue until the position is filled. Required materials include:

• Cover letter
• Resume
• Names and contact information for three professional references

Application instructions for internal and external candidates can be found at: Type:

Non-Exempt Full Time Benefit Eligible

Compensation:

The expected pay rate for this position is between $22.54 - $26.15 per hour. Offers are based on factors such as qualifications relevant experience skills internal equity and market and organizational considerations.

Washington and Lee University also offers a generous and comprehensive benefits package designed to support the well-being of employees and their families. To learn more about working at W&L and benefits visit .