Administrative Partner, Software Development Product Management and AIML group

What if the work you did every day could impact the lives of people you know Or all of humanity

At Illumina we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person in every role has the opportunity to make a difference. Surrounded by extraordinary people inspiring leaders and world changing projects you will do more and become more than you ever thought possible.

Illumina is seeking a high-judgment **Administrative Partner** to act as a force multiplier for leadership teams under two VPs in the Illumina Software Organization. The right person is a **business partner** who makes the VP and leadership teams meaningfully more effective every week.

The Administrative Partner will own the operating rhythm of a fast-moving software organization that ships globally drives Illuminas informatics revenue and operates across San Diego and other US locations the UK Israel and Singapore. The role demands independent judgment a bias for action and the comfort to coordinate across product engineering commercial finance legal and the broader executive team without direct authority.

This role will increasingly **manage digital agents and modern productivity tooling** alongside humans. Comfort using AI to draft summarize route and prep and judgment about when *not* to is part of the job.

Who Were Looking For

A partner who:

• Treats the teams time attention and reputation as a portfolio to be actively managed not a calendar to be filled.

• Reads a room (or a thread) and figures out what matters before being told.

• Wants to **organize the team** not just the executive pulling forward decisions clearing blockers surfacing the things that are about to slip.

• Communicates crisply in writing. Edits down. Notices when something is unclear and asks.

• Is energized by software AI tools and continuous improvement of how work gets done.

Key Responsibilities

Operating Rhythm & Executive Effectiveness

• Own the executives calendar as a strategic instrument: protect deep-work time kill or delegate low-value meetings and ensure the right cross-functional partners are in the room when decisions get made.

• Drive the operating cadence of the leadership team staff meetings skip-levels quarterly reviews ELT prep including agendas pre-reads follow-ups and decision tracking.

• Maintain a working understanding of the teams top priorities and active programs so that scheduling and prep decisions reflect what actually matters.

Meeting & Event Execution

• Plan and execute high-visibility meetings off-sites customer engagements and team events end-to-end. Set the agenda structure secure logistics manage tech and own the follow-through.

• Coordinate distributed meetings across time zones (PT ET GMT IST SGT) with operational excellence.

• Manage content review schedules.

Stakeholder & Communications Partnership

• Serve as a trusted liaison to other VPs offices C-Level staff board-adjacent forums and external partners. Build the network that makes things happen faster.

• Triage inbound asks (email Teams calls). Respond directly when appropriate route when not and surface what the executive actually needs to see.

• Draft and edit internal communications at an executive voice and tone.

Tooling AI & Continuous Improvement

• Evaluate adopt and operate modern productivity tools and AI agents that augment the role (calendar/email triage briefing generation follow-up tracking travel automation).

• Partner with the executive on improving the operating model itself not just running todays process but proposing better ones.

• Maintain accurate context (org charts contact lists project trackers decision logs) so that new team members ramp without re-discovering basics.

What This Role Is Not

• It is not a 1:1 calendar-only role. We expect proactive cross-team partnership.

• It is not an expense report and travel role. Those are baseline competencies not the value.

• It is not a passive role. We want someone who pushes back raises hands and proposes changes.

Requirements

• Typically requires a minimum of 4 - 6 years of administrative or executive-support experience in a mid- to large-sized organization including direct experience supporting VP-level executives.

• Proven track record supporting senior leaders with complex distributed global teams.

• Strong written communication; able to draft edit and ghostwrite at an executive level.

• High proficiency with Outlook Word Excel PowerPoint Teams and modern collaboration tooling.

• Demonstrated experience with calendar management complex travel event planning executive presentation prep and expense administration.

• Comfort experimenting with and adopting new tools (including AI / agentic tools) to improve how the role is performed.

• Discretion and trust handling highly confidential information.

• Based in San Diego; on-site 4 days/week.

Preferred Qualifications

• Experience in software organizations or a comparable fast-moving technical environment.

• Prior support of leaders driving large change programs (launches reorganizations strategic shifts).

• Experience working across global distributed matrixed teams.

• Familiarity with software product management engineering or commercial operating cadences.

• Demonstrated curiosity and fluency with AI/automation tools applied to executive support work.

Education

• Bachelors degree preferred. High school diploma required.

#LI-HYBRID

The estimated base hourly range for the Administrative Partner Software Development Product Management and AI/ML group role based in the United States of America is: $39.66 - $59.47. Should the level or location of the role change during the hiring process the applicable base pay range may be updated accordingly. The range reflects longterm growth in the role; therefore most candidates are hired between the minimum and middle of the range. Placement depends on experience skills location and internal equity. Additionally all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work including access to genomics sequencing family planning health/dental/vision retirement benefits and paid time off.

We are a company deeply rooted in belonging promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation Illumina has always prioritized openness collaboration and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay regardless of gender ethnicity or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences increase cultural awareness and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex race creed color gender religion marital status domestic partner status age national origin or ancestry physical or mental disability medical condition sexual orientation pregnancy military or veteran status citizenship status and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local state and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local state and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process please contact To learn more visit: The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.