Administrative Officer 2 (12-5109)

This position is open to Alaska Residents only. Please check ourresidency definitionto determine if you qualify.

What You Will Be Doing

The Administrative Officer 2 serves as a senior leader within the Division of Motor Vehicles (DMV) overseeing all administrative financial and operational support functions. This position is responsible for analyzing the divisions organizational structure and recommending improvements to increase efficiency revising policies and procedures and guiding strategic planning alongside the senior management team.

Key responsibilities include managing the divisions $65 million budget and multiple fund sources ensuring accurate revenue collection and reporting and preparing and monitoring annual operating and capital budgets. The incumbent directs grant and contract administration ensuring compliance with federal and state requirements and oversees procurement leases and vendor relationships. They supervise fiscal and administrative staff warehouse operations and procurement functions ensuring proper handling of assets documents and financial transactions.

In addition the Administrative Officer 2 acts as the divisions expert in budgeting personnel procurement labor relations and HR actions advising the Director and managers on staffing classification and labor issues. They anticipate financial and operational needs provide accurate forecasting for decision-making and ensure that all administrative processes align with DMVs mission and statewide policies.

Our Organization Mission and Culture

The Division of Motor Vehicles is committed to providing faster friendlier exceptional customer service and being more accessible than ever before. The core values that shape our culture are:

• Customer Service a commitment to anticipating and effectively responding to the needs of diverse customers.The Motor Vehicle Manager must be customer service orientated by leading their team to find ways to get to yes for our external customers as well as our internal government customers.
• Leadership a commitment to demonstrating an outward mindset and empowering people to reach their potential. The Motor Vehicle Manager empowers their team of direct reports to reach their potential in a fast-paced environment by using motivational tactics that encourage others to work effectively as a team.
• Innovation a commitment to applying new technologies and ideas to advance the organization.The Motor Vehicle Manager works with a variety of stakeholders to analyze existing processes and improve upon those processes by utilizing lean methodologies to find maximum efficiencies and modernization.
• Stewardship a commitment to the responsible use of state resources.The Motor Vehicle Manager works closely with administrative staff and senior management to ensure DMV employees are responsible in the use of state resources identifying areas of improvement and recommending changes to be fiscally responsible.
• Trust a commitment to open and honest communication and ethical behavior.The Motor Vehicle Manager works closely with their team of direct reports and provides cross-departmental leadership to all DMV employees across the state. This open and honest communication is critical to the success of a fast-paced Division that experiences consistent change.
• Fun a commitment to creating fun and passion in the workplace.The Motor Vehicle Manager will be relied upon to create a fun work environment and empower their team of direct reports to be passionate about the work that they do and create a workplace they love to come to each day.

The Benefits of Joining Our Team

Perks of working for the Administrative and Finance Services (AFS) Team You would have the benefits of spending your days working at the University Center in midtown Anchorage surrounded by some of the best restaurants in town! Located 0.4 miles from the highest grossing independent pizza restaurant in the United States The Mooses Tooth ensures that you will never go hungry! If youre not a pizza person New Sagaya is across the street which houses some of the best soups & sandwiches in town! If you would prefer to spend your lunches enjoying the scenery and getting some steps in Cuddy Family Midtown Park is 0.5 miles away and a great place to spend your lunchtime.

The Working Environment You Can Expect

The AFS team is a great group of individuals that care about numbers and enjoy a busy workflow. We work collaboratively to accomplish the goals and tasks assigned to our team. Here at the DMV we also work hard at having a positive atmosphere for our employees to flourish. The AFS teams is nestled in a quiet area of the University Center DMV where you will have a private office that is easily accessible to the staff and the Admin Officer 1 as well as open access to other staff and senior management.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• Decision Making: Makes sound well-informed and objective decisions; perceives the impact and implications of decisions; commits to action even in uncertain situations to accomplish organizational goals; causes change.
• Manages and Organizes Information: Identifies a need; gathers organizes and maintains information; determines its importance and accuracy and communicates it by a variety of methods.
• Written Communication: Writes in a clear concise organized and convincing manner for the intended audience.

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application(through work history volunteer experience (duties summary) training education licenses certifications etc.) supports how you have gained the knowledge skills abilities and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge skills abilities (KSAs) tasks and behaviors used to describe the competency. They typically list expectations as opposed to specific tasks and are to be used only as parameters and guidelines. A competencys description is not intended to exclusively define every KSA task and behavior needed to successfully meet the competency but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

• Administration and Management: Knowledge of planning coordination and execution of business functions resource allocation and production.
• Analytical Thinking/Problem Solving: uses a logical systematic sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing justifying reporting on and executing the budget; and the relationships among program budget accounting and reporting systems.
• Financial Management: Prepares justifies and/or administers the budget for program areas; plans administers and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Organizational Awareness: Knows the organizations mission and functions and how its social political and technological systems work and operates effectively within them; this includes the programs policies procedures rules and regulations of the organization.

Please read the below information carefully. This applies to your application submission.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

EDUCATION
If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application also provide the employers name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to

For applicant password assistance please visit: Information

Kathy Wallace

Director