ADMINISTRATIVE MANAGER, School of Medicine, Clin Epi Rsch & Training

The Administrative Manager is responsible for assisting theAdministrative Director in the day-to-day operations and management ofadministrative services in the Section of Rheumatology to meetthe clinical research and education missions at the Department ofMedicine. The Administrative Manager assists in developing and managingsection activities to meet the organizational needs and objectives inaccordance with operating policies and business plans. Utilizes a highdegree of initiative and independent judgement to provide leadership onSection operations quality improvement innovation and staffdevelopment. Excellent communication skills and is accomplished ineffective internal and external relationships.

Essential Functions:

• Oversee train and manage onboardstaff members and students. Establish objectives determinestandards of performance evaluate performance and ensure thatperformance standards are being met.
• Assist the AdministrativeDirector and Chief in hiring and recruiting faculty. Facilitateonboarding and offboarding functions for faculty members includingdrafting and facilitating offer letter paperwork hospital and thirdparty and hospital credentialing and enrollment faculty appointments and various personnel actions in SAP. Provide support to faculty members.
• Manages office space (may be responsible for key control user ids etc). Monitors and maintains inventory of office supplies and equipment. Purchases as needed and stays within established budget. Keeps office equipment in working order and contacts vendors or IT as necessary for repairs or replacements. Submit reimbursements for faculty in Concur and Chrome River
• Manage the content on the RheumatologyBUMC and BMC websites. Create and develop new content update contentas necessary. Oversee fellowship site content. Communications for the section tracking BU/BMC communications. Prepare review edit and distribute reports correspondence memos and other communication with all faculty and staff regarding compliance issues learning assigned attestations and other section related items. End of year newsletter communications for Alumni ACR OARSI and projects as needed.
• Coordinate and attend meetings including the preparation and circulation of meeting agendas and documentation and the taking and distribution of meeting minutes
• Responsible for directory and list serves for Rheum/AADC updating and circulation of list serves taking into consideration student staff and faculty alumni changes.
• This position directly supervises staff and/or students. Supervision generally includes recommendations for hiring and firing completing performance evaluations training allocation of work and problem resolution.

Bachelors degree with 3-5 years of direct experience