Administrative Manager I (International Travel)

Coordinates and supports the administrative services that allow the NAVWAR PMW 150 NATO Integrated Link Eleven (NILE) Program Management Office to operate efficiently including international conference planning and facilitation information and data processing records management telecommunications security supply and property management and implements procedures to improve productivity and customer service.

Required international travel to NATO or other countries is typically quarterly at least and subject to evolving requirements:
- March - 6-7 days
- June - 7-10 days
- September - 6-7 days
- Dec - 7-10 days

Key Responsibilities:

Plan and participate in international events for the NILE Program Office providing administrative management services following strict execution guidelines protocols and timelines.

Coordinate event administration such as Event Management platform registration attendance meeting minutes side meetings agendas and information distributions.

Manage broad Program Office services enabling efficient operation: secretarial/reception administration payroll information and data processing mail materials scheduling and distribution printing/reproduction records management telecommunications security facilities parking office property procurement/supply/disposal

Maintain and organize the document library portals and online repositories; apply proper document serial numbers foreign-disclosure and distribution markings to material

Handle information flow and act as a liaison between the Government and internal/external stakeholders ensuring timely accurate communication

Support website/portal management keeping tools organized correct and current

High-caliber oral written and briefing skills; strong organizational and time-management skills; excellent record management for formal minutes/action/decision items;
Sound understanding of financial planning budgeting and forecasting on international programs;
Proficiency with virtual event platforms (Teams WebEx) and specialized event management software (Eventbrite)
Proficiency in Microsoft Office (Word Excel PowerPoint Project Teams).
Public relations marketing and project management

Preferred Skills:
Public relations marketing and project management
Ability to navigate diplomatic protocols work with foreign organizations/delegations coordinate translation/interpreting services.