Administrative Manager, Financial and Human Capital Operations

• Review and approve financial transactions in Oracle including procurement requisitions travel and expense reports procurement card activity and intercompany transactions
• Maintain strong working knowledge of Vanderbilts Oracle financial system including chart of accounts and Project Portfolio Management (PPM) structures
• Interpret and apply university expense and procurement policies; establish and communicate departmental processes in response to policy updates
• Partner with the Senior Associate Business Officer to evaluate expenditures and ensure appropriate use of funds
• Ensure accuracy completeness and compliance of all financial transactions prior to approval
• Participate in university-wide FUM meetings trainings and roundtable discussions to remain current on policies and best practices
  Department Budget and Financial Support
• Partner with the Senior Associate Business Officer to monitor and maintain the Colleges annual budget
• Provide support and guidance to faculty and staff on financial tools expense processes and compliance requirements
• Assist in identifying and resolving financial discrepancies or issues as they arise
  
  Human Capital Management (HCM)
• Partner with the Director of People Operations to coordinate and execute Oracle HCM transactions across the employee lifecycle including hires rehires job changes transfers and terminations for students faculty and staff
• Initiate and manage transactions within Oracle HCM ensuring data accuracy and adherence to established approval workflows
• Monitor transaction status proactively track approvals and resolve errors or rejections to ensure timely completion
• Serve as a key point of contact for departments providing guidance on transaction entry requireddocumentation and process timelines
• Troubleshoot Oracle HCM issues in collaboration with HRIS and central HR teams to resolve discrepancies
• Run and interpret Oracle HCM reports to support operational decision-making and leadership requests
• Collaborate with Payroll Benefits and Finance teams to ensure accurate downstream processing of HCM transactions
• Identify opportunities to improve HCM workflows and support continuous process improvement initiatives

  Grant and Research Administration Support

• Support CCC Grants Managers with departmental grant administration activities
• Prepare and provide financial reports to Principal Investigators as needed

• Assist in ensuring compliance with grant-related financial policies and procedures
  

  Operational Support and Continuous Improvement

• Contribute to the development and refinement of financial and HR processes to improve efficiency and consistency
• Maintain documentation of processes procedures and best practices
• Support special projects and additional duties as assigned

Supervisory Relationships

This position does not currently have supervisory responsibility. The role reports administratively and functionally to the Director of People Operations.