Administrative Manager

About Us:

NYSTEC is a nonprofit technology consulting company advising agencies organizations institutions and businesses since 1996. Were independent and vendor-neutral so we have our clients best interests at heart. At NYSTEC we know that we succeed when individuals and teams flourish personally and professionally so our benefits and perks support that mindset.

About the Role:

The Administrative Manager leads NYSTECs Administrative Services function by overseeing administrative operations developing staff and ensuring the delivery of consistent high-quality support across the organization. This role drives operational excellence through the development and management of administrative procedures controls and service standards that support efficiency compliance and audit readiness across NYSTEC locations. The Administrative Manager partners with internal stakeholders facilities and vendors to support day-to-day operations enhance administrative process and ensure a responsive customer-focused experience.

Key Responsibilities:

• Lead and develop administrative staff including hiring onboarding scheduling coaching and performance management.
• Oversee administrative operations and workflows across office locations ensuring consistency efficiency and compliance with company policies and procedures.
• Develop and improve administrative processes controls escalation procedures and operational reporting to support effective service delivery and continuous improvement.
• Manage expense reimbursements invoice processing purchasing activities and administrative financial processes including employee training and audits.
• Partner with facilities vendors and internal stakeholders to support office operations workplace safety corporate events and organizational administrative needs.
• Provide high-level administrative and project support to leadership and assist with employee onboarding and corporate initiatives as needed.

About you:

Required Qualifications

• Demonstrated leadership experience supervising and developing administrative or operational staff in a fast-paced environment.
• Analytical and problem-solving skills with the ability to interpret policies manage operational priorities and implement process improvements.
• Experience developing and managing operational plans procedures controls and administrative governance practices.
• Organizational time management and multitasking skills with exceptional attention to detail and accuracy.
• Advanced written and verbal communication skills including the ability to collaborate across teams and present information effectively.
• Customer-focused mindset with a high level of responsiveness to internal and external stakeholders.
• Knowledge of administrative and business operations principles including internal controls compliance and audit-ready documentation practices.
• Proficiency in Microsoft Office Suite.
• Certified Notary Public or ability to obtain certification within six months of hire.

Preferred/Desired Qualifications

• Experience in professional services or consulting environments is preferred.

Education and Experience

• A bachelors degree in business administration management finance or a related field and eight years of experience in administrative operations including leadership in fast-paced environments supporting senior stakeholders developing procedures supervising staff managing purchasing and vendor relationships overseeing expense reimbursement and internal controls and coordinating office services (e.g. facilities events multi-site operations).
• An equivalent combination of advanced education training and professional experience will be considered.

The target base salary for this position is $63892 $91634 per determining compensation we analyze and carefully consider several factors including skill set experience location and job-related qualifications.

It is NYSTECs policy to provide equal employment opportunity (EEO) to all individuals regardless of actual or perceived race color creed religion sex or gender (including pregnancy childbirth and related medical conditions) gender identity or gender expression (including transgender status) age national origin ancestry citizenship status physical or mental disability protected medical condition as defined by applicable state or local law genetic information military service and veteran status sexual orientation marital status or any other characteristic protected by local state or federal laws and ordinances. NYSTEC is strongly committed to this policy and believes in the concept and spirit of the law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact if you require a reasonable accommodation to apply for or to perform this job. Examples of reasonable accommodation include making a change to the application process or work procedures providing documents in an alternate format using a sign language interpreter or using specialized equipment.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Learn more about NYSTEC by visiting .

Required Experience:

Manager