Administrative & Finance Assistant

Location: Orange County CA 100% in-person
FLSA Classification: Part-Time Non-Exempt
Compensation: $27.00 - $30.00 per hour DOE

This is more than a job - it is an opportunity to make a meaningful impact.

Relámpago del Cielo is seeking an Administrative & Finance Assistant to support administrative operations enrollment coordination bookkeeping support payroll administration support and daily office functions within a growing mission-driven nonprofit organization.
Join a team dedicated to preserving culture serving families and strengthening the community through arts education.

ABOUT RELÁMPAGO DEL CIELO

Relámpago del Cielo is a nonprofit cultural arts organization dedicated to preserving promoting and teaching traditional Mexican performing arts through music dance folklore cultural education and community outreach.
Since 1976 Relámpago del Cielo has proudly served the Santa Ana and Orange County community by providing educational programming to more than 300 students supporting community cultural events collaborating with schools and educational partners and preserving the rich traditions of Mexican performing arts for future generations.
We are a growing organization that values flexibility teamwork cultural preservation and creating a positive impact in the communities we serve.

POSITION SUMMARY:

The Administrative & Finance Assistant provides administrative financial and operational support to help ensure the organizations daily operations run efficiently.
This role supports student enrollment tuition collection accounts receivable/payable bookkeeping assistance payroll support parent communication customer service and general office administration.
Reporting to the Office Manager this position works closely with parents teachers students and internal staff. The ideal candidate is organized detail-oriented professional and comfortable managing multiple responsibilities within a fast-paced nonprofit environment while exercising strong independent judgment and initiative.

KEY RESPONSIBILITIES:

Administrative & Operations Support
Support daily office operations and administrative functions
Assist with student enrollment registration and maintaining accurate student records
Communicate with parents regarding enrollment and tuition-related questions
Answer incoming calls and provide professional customer service
Maintain organized electronic and physical records
Support leadership and assist with additional operational needs as assigned.

Finance & Bookkeeping Support

Process tuition payments and maintain accurate payment records
Collect count reconcile and securely document cash payments and deposits
Support Accounts Receivable (AR) and Accounts Payable (AP) functions
Process invoices receipts and payment documentation
Enter financial transactions into QuickBooks Online while maintaining confidentiality of financial records
Reconcile student enrollment records tuition payments and monthly account balances
Assist with monthly reconciliation of financial records and account discrepancies
Compile financial data and assist with preparing monthly income and expense reports for leadership
Ensure tuition accounts remain current and follow up on outstanding payment balances when needed.

Payroll & Administrative Finance Support
Assist with employee timesheet review and payroll-related administrative support
Support payroll processing and maintain payroll-related documentation through online payroll systems
Maintain confidentiality of employee payroll and financial information.

Collaboration & Customer Service
Serve as a primary contact for parents regarding enrollment and tuition questions
Work collaboratively with teachers families students and staff
Maintain professional communication and strong customer service standards
Support a positive flexible and team-oriented work environment
Perform additional duties as assigned based on organizational needs.

REQUIRED QUALIFICATIONS:

2 - 5 years of experience in administrative support bookkeeping office administration accounting support or finance administration
Bilingual English/Spanish required
Experience handling cash payments receipting payment processing and customer financial transactions.
Working knowledge of Accounts Receivable (AR) and Accounts Payable (AP)
Basic understanding of accounting principles bookkeeping procedures and financial recordkeeping
Experience with bookkeeping functions preferred
Experience processing employee timesheets payroll support or online payroll systems preferred
Experience using QuickBooks Online strongly preferred
Strong customer service communication and organizational skills
Ability to manage confidential information with professionalism
Strong proficiency with Microsoft Office Suite (Excel Outlook Word)
Strong attention to detail problem-solving ability and financial accuracy
Ability to prioritize multiple responsibilities meet deadlines and work with minimal supervision in a fast-paced environment
Ability to work independently while collaborating within a team environment

WORK SCHEDULE:
Part-Time Position Approximately 20 hours per week
Required in-person availability for 3 Saturdays per month (8:30 AM 12:30 PM) for program and operational support
Additional weekday hours scheduled based on operational needs.

PHYSICAL REQUIREMENTS:

Sitting for extended periods while performing computer and administrative work
Standing walking bending reaching and filing throughout the workday
Frequent use of computers phones printers and office equipment Lifting or carrying office materials and supplies up to 25 pounds
Frequent communication with parents staff and community members
Working in a standard office environment with regular interruptions and multitasking responsibilities

HOW TO APPLY:

How to Apply Interested candidates should submit a resume and cover letter to with the subject line Administrative & Finance AssistantRDCI Resumes will be reviewed on a rolling basis until the position is filled.

EQUAL EMPLOYMENT OPPORTUNITY:

Relámpago del Cielo Inc. is an equal opportunity employer committed to maintaining an inclusive workplace. Employment decisions are based on qualifications merit organizational needs and business requirements.