Administrative Coordinator Veterinary Teaching Hos

This position provides support for the general administrative operations of a given unit. Responsibilities include reception duties scheduling producing reports and correspondence assisting in project management performing data entry tasks and supporting budgeting/fiscal activities. May assist with organizing meetings travel and events.

This position will remain open until filled. However for full consideration please apply by Friday June 26th 2026 11:59pm (MT).

At the CSU Veterinary Health System animals and the people who care for them are at the heart of everything we do. Every decision we make reflects our commitment to those who trust us with their animals health. That focus inspires us to deliver expert veterinary services support veterinary education and training and advance groundbreaking research.

We show up every day with passion eagerness to collaborate and a drive to redefinewhatspossible. Our deep partnership with the College of Veterinary Medicine and Biomedical Sciences amplifies our impact enabling us to boldly innovate and share knowledge widely.

• Deliver highquality customer service and case coordination by serving as the primary point of contact for clients referring veterinarians clinicians and students; assessing informational and emotional needs; applying veterinary terminology; and directing patient and case inquiries in alignment with hospital policies procedures and clinical urgency.
• Manage multichannel communications and information flow by routing telephone calls pagers voicemail and electronic messages; transmitting timesensitive communication; and ensuring guidance protocols and procedural updates are accurately conveyed to appropriate service areas.
• Schedule and coordinate patient appointments and services by aligning client and clinician availability confirming specialty service and equipment access gathering relevant case information and educating clients and clinical teams on appointment and referral requirements to support timely appropriate care.
• Process audit and reconcile patient charges and payments by reviewing medical records for billing accuracy entering or correcting charges explaining hospital billing policies quoting costs posting payments balancing deposits and ensuring financial transactions comply with institutional standards.
• Maintain medical records documentation and office systems by scanning and managing records in the electronic medical record monitoring reports for accounts requiring followup issuing invoices and statements at established aging intervals and maintaining client referral equipment and supply records.
• Ensure continuity of operations and support hospital functions by coordinating handoffs between day and evening/weekend operations monitoring reports facilitating communication across service areas and performing other related duties as assigned.

No formal supervisory duties

• The successful candidate must be legally authorized to work in the United States by the proposed start date; the department will not provide visa sponsorship for this position.
• Pre-employment Criminal Background Check (required for new hires).
• Essential Services Designation - Required to report without delay or interruption to provide essential or emergency services to ensure health safety and welfare.
• Shift Work - varied hours of all shifts depending on VTH schedule/coverage needs.
• Weekend shifts and availability required.

• HS diploma or GED
• 6 months general clerical experience
• 12 months of forward-facing direct customer service experience

• Call center business office medical record and/or reception experience
• Demonstrated experience with online scheduling systems
• Experience with insurance assistance funds or institutional billing processes
• Strong written communication skills (accessed via written materials)

This position will remain openuntilfilled. Interested applicants mustsubmita cover letter which addresses how professionalexperiences alignwith the required and preferred qualifications and a current resume. References will be requested for finalists at a later date and will not be contacted without prior notification of candidates.

CSU is committed tofullinclusion of qualified individuals. If youneedassistance or accommodations with the search process please reach out to the VTH HR staff at

To apply please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note applicants may redact information from their application materials that identifies their age date of birth or dates of attendance at or graduation from an educational institution.

Colorado State University is not just a workplace; its a thriving community thats transforming lives and improving the human condition through world-class teaching research and service. With a robust benefits package collaborative atmosphere and focus on work-life balanceCSUis where you can thrive grow and make a lasting impact.

• Review our detailed benefits information here.

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages use our compensation calculator.

• Lastly click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

Colorado State University strives to provide a safe study work and living environment for its faculty staff volunteers and students. To support this environment and comply with applicable laws and regulationsCSUconducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include but is not limited to criminal history sex offender registry motor vehicle history financial history and/or education verification. Background checks will also be conducted when required by law or contract and when in the discretion of the University it is reasonable and prudent to do so.

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.