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Administrative Coordinator Thousand Oaks CA
Job Location:
Job Location:
Thousand Oaks, CA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
29 September 2026 (2 days ago)
Posted:
Application Deadline:
27 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
ATTENTION MILITARY AFFILIATED JOB SEEKERS- Our organization works with partner companies to source qualified talent for their open roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.
Administrative Coordinator
What you will do
Lets do this. Lets change the this vital role you will provide comprehensive and high-level administrative support to Associate VP Executive Directors and cross-functional teams within the Drug Product Organization. This role requires exceptional organizational skills strong attention to detail and the ability to handle multiple priorities in a fast-paced dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.
Manage complex calendars for multiple Executive Directors with a focus on efficient time utilization resolution of scheduling conflicts and appropriate executive representation at required forums across multiple time zones.
Coordinate business travel logistics including flights hotels ground transportation and timely processing of expense reports.
Apply and maintain knowledge of Amgen policies and procedures related to travel onsite meetings purchasing and administrative support activities.
Support preparation and scheduling for programs and meetings owned by multiple executives including recurring meetings all-staff meetings and other large forums.
Coordinate logistics for large meetings including room setup AV support catering and related onsite or virtual meeting needs.
Prepare and coordinate team communications including new-hire announcements and other business updates.
Manage and support special projects event coordination and team-building activities in both virtual and face-to-face settings.
Maintain accurate and current distribution lists.
Maintain accurate and current organizational charts.
Order office supplies and manage related purchasing activities through MyBuy or other approved systems as needed.
Schedule interviews and coordinate related logistics as needed.
Demonstrate proficiency in established office technology platforms including Outlook Microsoft Teams Concur MyBuy and SharePoint with a demonstrated interest in adopting emerging AI tools such as ChatGPT to improve efficiency communication and administrative workflows.
Manage multiple priorities effectively in a fast-paced dynamic environment.
Maintain the highest standards of confidentiality integrity and discretion in handling sensitive information.
Serve as a member of the Drug Product Technologies (DPT) administrative team working closely with the DPT Executive Assistant to manage administrative tasks and provide backup support as needed.
What you will do
Lets do this. Lets change the this vital role you will provide comprehensive and high-level administrative support to Associate VP Executive Directors and cross-functional teams within the Drug Product Organization. This role requires exceptional organizational skills strong attention to detail and the ability to handle multiple priorities in a fast-paced dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.
Manage complex calendars for multiple Executive Directors with a focus on efficient time utilization resolution of scheduling conflicts and appropriate executive representation at required forums across multiple time zones.
Coordinate business travel logistics including flights hotels ground transportation and timely processing of expense reports.
Apply and maintain knowledge of Amgen policies and procedures related to travel onsite meetings purchasing and administrative support activities.
Support preparation and scheduling for programs and meetings owned by multiple executives including recurring meetings all-staff meetings and other large forums.
Coordinate logistics for large meetings including room setup AV support catering and related onsite or virtual meeting needs.
Prepare and coordinate team communications including new-hire announcements and other business updates.
Manage and support special projects event coordination and team-building activities in both virtual and face-to-face settings.
Maintain accurate and current distribution lists.
Maintain accurate and current organizational charts.
Order office supplies and manage related purchasing activities through MyBuy or other approved systems as needed.
Schedule interviews and coordinate related logistics as needed.
Demonstrate proficiency in established office technology platforms including Outlook Microsoft Teams Concur MyBuy and SharePoint with a demonstrated interest in adopting emerging AI tools such as ChatGPT to improve efficiency communication and administrative workflows.
Manage multiple priorities effectively in a fast-paced dynamic environment.
Maintain the highest standards of confidentiality integrity and discretion in handling sensitive information.
Serve as a member of the Drug Product Technologies (DPT) administrative team working closely with the DPT Executive Assistant to manage administrative tasks and provide backup support as needed.
Required Experience:
IC
About Company
VetJobs & Military Spouse Jobs works with our employer partners to source, screen, and move qualified talent to the desktops of the Hiring Managers. Application is a two-step process, so please be patient with the team. When you submit to a position on our site your information will ... View more
