Administrative Coordinator Raleigh, NC (NG911PSAP experience is required)

Administrative Support

• Provide daily administrative support to NMAC Manager and Program Manager/Network Engineer including scheduling documentation file management P-care reconciliation travel arrangement and calendar management.
• Maintain organized records and ensure administrative compliance with the State 911 Plan.
• Assist in preparing reports correspondence briefing materials and presentations and MOUs.
• Support coordination of internal and external meetings workshops and PSAP-related engagements.

Operational Coordination

• Assist with tracking project milestones followups and operational tasks required for statewide ESInet and NG911 support.

Financial Support

• Assist the Financial Analyst to the Board with accounting responsibilities specific to the 911 surcharge fee collection.
• Support accounts payable tasks as assigned including processing invoices tracking expenditures and ensuring adherence to fiscal policies.
• Maintain financial documentation and organize revenue/expense records related to NG911 operations.

Program & Process Support

• Help monitor administrative components of NG911 projects and initiatives.
• Contribute to process improvements that enhance efficiency organization and service continuity.
• Collaborate with staff and stakeholders to maintain consistency with standards established by the State 911 Board.

Required Skills &Qualifications

• Strong administrative organizational and documentation skills.
• Proficiency in Microsoft Office 365 and collaboration tools (Teams SharePoint Excel Word).
• Effective written and verbal communication abilities.
• Ability to manage multiple priorities in a fastpaced serviceoriented environment.
• Strong attention to detail and ability to maintain accurate financial and operational records.

Preferred Qualifications

• Experience supporting government public safety or emergency communications programs.
• Familiarity with NG911 ESInet or PSAP operations.
• Background in accounts receivable/accounts payable or financial tracking.

Working Conditions

• In person environment within the NC 911 Board at 3900 Wake Forest Road Raleigh
• Occasional coordination with statewide PSAPs and external partners.
• Role may require assisting during critical operations or escalations.

Impact of the Position

This role is critical to ensuring seamless administrative financial and operational support for the NG911 program. By enabling structured coordination between the NMAC and PSAPs the NG911 Administrative Specialist directly contributes to the reliability and efficiency.