Administrative Coordinator-Police & Security

The Administrative Coordinator provides administrative scheduling and customer service support to the Police and Security Department administrative staff QM and clinical staff to assure quality efficient and cost-effective services.

Performs significant job responsibilities:

• Provides direction answers questions resolves concerns and makes appropriate recommendations as needed for police and security department.
• Assists with Accounts Payable and Materials Management ID Badging and clerical processes. Ensures data accuracy and collaborates with system departmental representatives.
• Processes invoices requisitions POs and contracts for TSG and works with the finance/accounting and materials management department.
• Coordinates and facilitates search warrant and subpoena requests from our external law enforcement agencies to include medical records labs or other documentation.
• Creates and maintains shared drive folders for invoice storage spreadsheet files and Word documents as needed
• Coordinates lost and found and lost patient property items makes contact with patients to return property.
• Composes and/or types correspondence. Provides support for a variety of written materials including material management requests contract coversheets and reports.
• Keeps files and reports in a confidential manner

Communicates with management clinical staff and other internal and external customers. Maintains effective written and oral communications with a diverse population. Job is performed in a normal office environment. Schedule is often interrupted and workload priorities changed. Operates a variety of office equipment. Maintains confidential information. Handles difficult situations with tact and diplomacy.

Education: Associate degree or equivalent combination of education or equivalent 4 years of experience required.

Experience: Two years of experience in data collection and analysis and/or advanced secretarial support required. Experience in emergency services or physician practice setting preferred.

Other Minimum Qualifications: Advanced computer skills with knowledge of a variety of software programs including Microsoft word Excel Access word processing spreadsheets and presentation or database software. Excellent communications and organizational skills required.

This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

Recruiter:

Recruiter Email:

For more information contact the HR Service Center at 1-.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age (40 or older) disability genetic information or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 8:00 a.m. to 4:30 p.m. Monday through Friday.

For more information on E-Verify: Pay and Well-beingat Carilion Clinic

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. Thats why we offer a well-rounded benefits package and many perks and well-being resources to help you live a happy healthy life at work and when youre away.

When you make your tomorrow with us well enhance your potential to realize the best in are benefits available to you when you join Carilion:

• Comprehensive Medical Dental & Vision Benefits
• Employer Funded Pension Plan vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app Virgin Pulse
• Discounts on childcare
• Continued education and training