Administrative Coordinator

Job Summary

Provide administrative clerical and secretarial support to the Department of Performing Arts. The Administrative Assistant is the first contact for the full-time and part-time faculty of the department and the students enrolled in performing arts classes every term. The position requires an engaging detail-oriented individual who can stay poised in a busy office. The ideal candidate will also have secondary skills in social media marketing copy review visual storytelling database management communications event planning website maintenance or some other area applicable to the mission of the department.

Some weekend hours availability it preferred for this job. This position is 100% in-person.

Essential Functions

• Manage student scholarship auditions scholarship communications alumni information and associated databases
• Hire and supervise department student employees
• Meet and greet students faculty and visitors answer telephones and provide department information or forward to the appropriate faculty member
• Work with Program Directors to create the season brochure
• Schedule the distribution of course evaluations and sort/export the results to be accessed by Program Directors
• Coordinate maintenance of department facilities
• Set up and coordinate meetings room scheduling and practice room electronic access conferences and employment search committee scheduling and private lesson teachers
• Work with Enrollment Management and Financial Aid to coordinate Performing Arts Scholarship communications
• Update the Departments marketing social media website and event listings as needed
• Work with faculty to complete new curriculum and course forms for approval
• Work closely with the Department Administrator to meet various deadlines each term for exam scheduling section balancing course changes course additions
• Other duties as assigned

Required Qualifications

• Minimum of a Bachelors Degree orthe equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 3 years of work experience
• Strong interpersonal communication and organizational skills
• Experience with Microsoft Office (MS Word Excel and Outlook) and web-based systems
• Effective problem solving and decision-making skills
• Ability to follow through on tasks and projects with self-direction
• Capacity to multi-task at all times

Preferred Qualifications

• Ability to work some weekends
• Experience with social media marketing and web-management systems.
• Strong interest and/or experience in any area of Performing Arts

Location

• University City - Philadelphia PA

Additional Information

This position is classified as Non-Exempt grade H. Compensation for this grade ranges from$18.89 - $28.33per hour. Please note that the offered rate for thisposition will vary based on thesuccessful candidates qualifications and experience department budget and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and CompensationGuidelines & Policies for more details on Drexels compensation information about benefits please review Drexels Benefits Brochure.

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.