Administrative Coordinator

We are Olsson. We engineer and design solutions that improve the world around us. As a company we promise to always be responsive transparent and focused on results for our people our clients and our company.

Were a people-centric firm so its no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This in turn creates a lasting impact on the world around us.

Job Description

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our Oklahoma City field office location ensuring smooth day-to-day operations for our Field Service teams. This role supports front desk operations including greeting visitors managing incoming calls and assisting with general reception duties. The ideal candidate is proactive thrives in a dynamic environment takes ownership of operational tasks and builds strong connections across teams.

Key responsibilities include managing routine correspondence responding to inquiries from internal staff and external clients directing communications to theappropriate departments andassistingwith general office tools and platforms such as SharePoint Google WorkspaceDeltek Smartsheet Microsoft Word and Excel is preferred.

Responsibilities:

• Providing administrative support to ourField Service teams including scheduling documentation and communication.
• Support front desk operations: greet visitors manage calls prepare mail and maintain a welcoming office environment.
• Serve as thecentral pointof contact for administrative support across multiple service teams.
• Manage calendars coordinate meetings andassistwith projectlogistics.
• Maintain and organize documentation using platforms like SharePoint SmartsheetDeltek and Google Workspace.
• Facilitate communication between technical teams clients and internal departments.
• Prepare reports update project records and support data accuracy across systems.
• Occasionally drive to off-site locations for pickups deliveries or client-related errands.
• Schedule and organize meetings travel and team activities; managelogisticsfor events andtrainings.
• Create and manage project folders permissions and documentation using platforms such as SharePoint SmartsheetDeltek and Google Workspace.
• Administer agreements (NDAs MSAs) and ensure compliance with established standards and procedures.
• Respond to non-routine or confidential inquiries with professionalism andappropriate correspondence.
• Coordinate expense reporting and reconciliation;assistwith general office support as needed.

You are passionate about:

• Working collaboratively with others.
• Having ownership in the work you do.
• Using your talents to positively affect communities.

What you bring to the team:

• A passion for collaboration organization and making a positive impact.
• Associate degree in business or related field preferred.
• 3 years of experience in an administrative or office coordination role.
• Proficiencyin Microsoft Office Suite Google Workspace SharePoint Smartsheet andDeltek(or similar platforms).
• Strong verbal and written communication skills with a proven ability to deliver exceptional customer service.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to build trusted relationships across teamsand withclients.
• Problem-solving skills and a proactive approach to challenges.
• Physical requirements include the ability to lift and transport up to 30 pounds.

#LI-DNP

Olsson specializes in engineering and design client advisory services planning field services and environmental. Improving the world has been our mindset from the very beginning back when Olsson first opened for business in 1956. And it will be our mindset for years to come.

As an Olsson employee you will:

• Receive a competitive 401(k) match
• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles

In addition full-time employees will receive our traditional benefits package (health care vision dental paid time off etc.) and the opportunity to participate in a bonus system that rewards performance.

Olsson is an Equal Opportunity Employer. We encourage qualified minority female veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race color religion national origin sex sexual orientation gender identity gender disability age military status or other protected status.

Olsson understands the importance of privacy and is committed to protecting job applicants personal information. Pursuant to the California Consumer Privacy Act as amended by the California Privacy Rights Act (collectively the CCPA) this notice explains Olssons practices regarding the collection use and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.

For more information about the types of information we collect and how we use it in connection with your general access and use of our website please review our general California Privacy Notice here.