Administrative Coordinator, Medical & Scientific Affairs

Labcorp is a leader in diagnostics drug development and healthcare innovation. Across every role we harness data and AI to work smarter move faster and create breakthrough solutions that improve health outcomes for people. With our global scale and deep expertise youll do meaningful work grow your career and make a real impact. Together were improving health and improving lives.

Labcorp is seeking an Administrative Coordinator Medical & Scientific Affairs to join our Medical Affairs team in Indianapolis IN!

Work Schedule: Monday-Friday 9am-5pm EST

Job Responsibilities:

Labcorp is seeking a reliable motivated and highly organized Administrative Coordinator to support our growing Medical & Scientific Affairs team in Indianapolis. This individual will help medical directors work efficiently as part of a global team advancing clinical trials drug development and innovative laboratory science.

The Administrative Coordinator will provide essential onsite support to the Medical & Scientific Affairs team while coordinating closely with remote colleagues and individuals at other Labcorp locations. The ideal candidate is proactive discreet proficient with technology and committed to providing responsive high-quality support in a fast-paced professional environment. Reliability motivation and organization are essential for success in this role.

Labcorp is a leader in laboratory services and drug development supporting pharmaceutical biotechnology and medical device organizations throughout the development lifecycle. Our central laboratory network contributes to advanced clinical research in companion diagnostics genomics vaccines biomarkers immunotherapeutics flow cytometry and other areas.

This is an opportunity to join a collaborative Medical & Scientific Affairs team support work at the cutting edge of drug discovery and contribute to Labcorps mission to improve health and improve lives.

Role Overview

The Administrative Coordinator provides comprehensive onsite support for the Medical & Scientific Affairs team and serves as a key point of coordination for medical directors remote team members and colleagues at other Labcorp locations. The role coordinates calendars meetings visitors travel expenses purchasing communications records document workflows onboarding activities and follow-up on departmental priorities.

Success in this position requires reliable onsite presence strong organizational skills professional communication sound judgment confidentiality initiative and consistent follow-through. The Administrative Coordinator will work closely with leaders and partner functions including IT Finance Procurement Quality Assurance Human Resources Facilities and travel support.

Key Responsibilities

Calendar Meetings and Events

• Manage leadership calendars and coordinate team activities across locations and time zones.

• Schedule meetings events visitors conference rooms and virtual sessions.

• Prepare agendas and materials document action items and track follow-up.

• Communicate schedule changes promptly and accurately.

Travel and Expenses

• Coordinate travel arrangements itineraries documentation and changes.

• Prepare submit and track expense reports.

• Maintain supporting records and follow up on approvals or missing information.

Procurement Supplies and Vendor Coordination

• Prepare and track purchase orders invoices and related documentation.

• Coordinate with suppliers and internal Procurement and Finance teams.

• Monitor office supplies inventory needs and open requests.

Office and Department Administration

• Coordinate mail shipments copying scanning filing supplies and workspace needs.

• Maintain department records distribution lists training files and document workflows.

• Support onboarding by coordinating workspaces badges accounts equipment access forms and training assignments.

• Track administrative tasks through completion and escalate delays appropriately.

Technology and Meeting Support

• Support audiovisual equipment virtual meetings and presentation readiness.

• Use Microsoft Outlook Teams Word Excel PowerPoint SharePoint and related business tools effectively.

• Escalate complex technical issues to IT or the appropriate system owner.

• Learn and use new workflow and document-management platforms.

Cross-Functional Coordination

• Initiate and track requests with internal support teams.

• Coordinate effectively with onsite and remote colleagues across Labcorp locations.

• Keep stakeholders informed of progress delays and next steps.

• Build productive relationships with internal and external partners.

• Apply sound judgment when resolving issues or escalating barriers.

Performance Expectations

The successful candidate will:

• Maintain punctual reliable onsite attendance.

• Communicate clearly professionally and promptly.

• Manage competing priorities with accuracy and consistent follow-through.

• Meet deadlines and raise potential delays early.

• Protect confidential and sensitive information.

• Represent Medical & Scientific Affairs with professionalism and discretion.

• Demonstrate initiative motivation adaptability and a strong service orientation.

• Contribute positively to a collaborative team working across regions and time zones.

Minimum Qualifications:

• Experience providing administrative departmental executive office or coordination support.

• Proficiency in written and spoken English.

• Strong proficiency with Microsoft Outlook Teams Word Excel PowerPoint SharePoint and virtual-meeting tools.

• Ability to learn and use other software platforms required for listed duties.

• Excellent organizational written communication and time-management skills.

• Ability to interact professionally with senior leaders colleagues visitors vendors and cross-functional teams.

• Strong attention to detail discretion and sound judgment.

• Ability to adapt to changing priorities.

Preferred Qualifications:

• An associates degree or significant experience as an Administrative Coordinator.

• Experience supporting leaders in healthcare biotechnology pharmaceuticals laboratories clinical research or another scientific or medical environment.

• Experience coordinating travel expenses procurement purchase orders invoices or suppliers.

• Familiarity with laboratory operations medical or scientific terminology CLIA CAP or continuing education requirements.

• Familiarity with workflow project-management or document-control tools such as Workfront and Veeva.

Additional Job Standards:

• This is an onsite primarily office-based position with routine activity across offices meeting rooms reception areas and laboratory-adjacent or clinical spaces. The role consists mainly of desk and computer work with regular walking between work areas.

• Punctual and dependable attendance is essential. Occasional flexibility may be required for meetings across time zones visitors departmental events or business deadlines outside standard working hours. Overnight travel is not typical.

• The Administrative Coordinator must follow all site safety confidentiality data-privacy and compliance requirements.

Benefits: Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical Dental Vision Life STD/LTD 401(k) Paid Time Off (PTO) or Flexible Time Off (FTO) Tuition Reimbursement and Employee Stock Purchase regularly scheduled to work less than 20 hours Casual Intern and Temporary employees are only eligible to participate in the 401(k) more detailed information pleaseclick here.

Labcorp is proud to be an Equal Opportunity Employer:

Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race religion color national origin sex (including pregnancy childbirth or related medical conditions) family or parental status marital civil union or domestic partnership status sexual orientation gender identity gender expression personal appearance age veteran status disability genetic information or any other legally protected characteristic. Additionally all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.

We encourage all to apply

If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs or needs an accommodation please visit ouraccessibility siteor contact us atLabcorp Accessibility. Formore information about how we collect and store your personal data please see ourPrivacy Statement.