Administrative Coordinator

The Opportunity

The Administrative Coordinator provides high-level administrative support to research centers and projects within an assigned this role the coordinator partners with directors and managers to support daily operations program management and overall administrative functions. The position plays a key role in ensuring the efficient operation of the research centers supported by ARC.

About Research & Innovation

Research & Innovation (R&I) supports and advances Cornells research and scholarly activities by providing cutting-edge facilities expertise and collaborative partnerships that drive innovation and impact. The department helps secure external funding promotes interdisciplinary research ensures regulatory compliance and facilitates the commercialization of research through startups and entrepreneurship. R&I is also committed to fostering an inclusive welcoming and supportive workplace. This position is part of the Administration for Research Centers (ARC) which provides administrative support to research facilities laboratories institutes and centers within Research & Innovation.

Key Responsibilities

• Serve as the administrative lead for assigned functional areas such as travel financial management grants administration calendaring or reservation systems.
• Act as the primary point of contact for assigned research centers coordinating administrative support and determining when to handle requests independently or collaborate with the ARC team.
• Provide comprehensive administrative support for multiple research centers and programs ensuring efficient day-to-day operations.
• Coordinate complex calendars schedule meetings prepare meeting materials communicate with attendees and record meeting minutes.
• Arrange domestic and international travel prepare itineraries and process travel reimbursements.
• Manage procurement requests invoicing financial transactions expense reporting and purchasing using university financial systems.
• Maintain accurate records databases spreadsheets and grant documentation; assist with financial and program reporting.
• Support grant proposal preparation by organizing application materials and maintaining grant records.
• Coordinate seminars workshops conferences faculty visits and other events including venue reservations registration catering accommodations and speaker logistics.

What We Need

For further consideration please submit a resume and cover letter.

• Associates degree with 24 years of administrative or office experience or an equivalent combination of education and experience.
• Demonstrated commitment to diversity equity inclusion accessibility and wellbeing.
• Ability to build and maintain inclusive collaborative working relationships with faculty staff students and external partners.
• Strong ability to work independently while contributing effectively as part of a collaborative team.
• Excellent organizational time management and multitasking skills with exceptional attention to detail.
• Strong written verbal and interpersonal communication skills.
• Positive proactive and customer-service-oriented approach to work.
• Proficiency with Microsoft Office Suite particularly Word and Excel and the ability to quickly learn new software systems and administrative processes.
• Ability to adapt to changing priorities policies and procedures in a fast-paced environment.

If you have all those things great! We have a few more things that we would prefer you to have but its ok if you dont.

• Experience with Cornell Travel and Procurement systems preferred: Concur IWantDocs and Eshop.

Success Factors: A strong candidate will be experienced and adaptable with the ability to manage multiple tasks and deadlines working both independently and collaboratively within a small cross-functional team under the guidance of the ARC Director and Center Directors and Managers.

This is a full-time (39 hours/week) endowed position based in Ithaca NY. Core hours are Monday through Friday 9:00 a.m. to 4:00 p.m. This position offers a hybrid work arrangement. The successful candidate must be willing to work on campus as needed based on departmental needs. The final work schedule will be established in collaboration with the supervisor.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.
• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.
• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell
• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell Total Rewards Working at Cornell.

Visa sponsorship is not available for this position.

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Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

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• Unique applicable skills

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