Administrative Coordinator Information Science Division

Location: On-Site (potential hybrid flexibility)

Job Type: Full-Time

Job Summary

HireFrontier is seeking a detail-driven Administrative Coordinator to support daily operations for an Information Science team. Youll keep administrative processes running smoothly for technical and business staff in a fast-paced tech-driven environment.

Responsibilities

Support managers technical teams and staff administratively

Manage calendars for meetings training and project activities via Outlook

Prepare proofread and distribute reports technical docs and agendas

Maintain organized digital and physical filing systems

Handle data entry database updates and records management

Coordinate meetings prep materials and track action items

Monitor project deadlines and communicate updates

Support procurement: purchase requests supplies vendor coordination

Field calls and emails routing to the right department

Assist with travel expenses and onboarding paperwork

Administrative Support

Executive calendar management

Meeting/conference coordination

Email management

Document prep and formatting

Records/database management

Data entry and reporting

Project coordination

Office operations support

Office Responsibilities

Maintaining confidential technical records

Organizing digital files

Monitoring supplies

Supporting internal communications

Assisting with onboarding

Coordinating event logistics

Qualifications

1 year as an administrative assistant or office coordinator

Experience in information science tech research engineering or healthcare IT a plus

Advanced Microsoft Office (Word Excel Outlook PowerPoint Teams)

Experience with document management/collaboration platforms an advantage

Strong organization and time management

Excellent written/verbal communication

Comfortable with technical and cross-functional teams

Discreet with confidential/proprietary information

Associates or Bachelors in Business Info Science or related field preferred

Benefits

Competitive salary

Health dental and vision insurance

PTO and paid holidays

401(k) with company contribution where applicable

Professional development

Career growth

Required Skills:

TypingData EntryHuman ResourcesInformation TechnologyAdministrationMicrosoft Office