Administrative Coordinator

Join Our Team and Help Us Deliver Exceptional Care

Are you highly organized people-focused goal-oriented and passionate about making a difference in the lives of others We are seeking an Administrative Coordinator to be the heart of our home care this role youll play a critical part in ensuring our clients receive the care they need by coordinating schedules and recruiting compassionate caregivers who embody our mission of quality care.

If you thrive in a fast-paced environment enjoy problem-solving and love working with people wed love to meet you!

What Youll Do

Scheduling & Care Coordination

• Create and maintain caregiver schedules based on client care needs and caregiver availability.
• Coordinate new client starts schedule changes and coverage for call-outs or emergencies.
• Ensure continuity of care and consistent client and caregiver satisfaction.
• Communicate effectively with clients families and caregivers regarding scheduling updates.
• Monitor and adjust schedules to optimize service delivery and staffing efficiency.

Caregiver Recruitment & Onboarding

• Recruit interview and hire qualified caregivers including Nurse Aides (NA) and Certified Nurse Aides (CNA) and Homemakers/Companions.
• Post and manage job advertisements on Indeed and other recruiting platforms.
• Screen applicants for qualifications experience professionalism and compassion.
• Coordinate onboarding orientation and credential verification.
• Build and maintain a strong pipeline of quality caregivers to support agency growth.

Administrative Support

• Maintain accurate employee and client records.
• Support compliance with agency policies and Hawaii state requirements.
• Handle incoming calls emails and general office communications.
• Collaborate with management to improve operational processes and caregiver retention.

What Were Looking For

Required Qualifications

Previous administrative staffing scheduling recruiting or office coordination experience
Strong organizational and multitasking skills
Excellent communication and customer service abilities
Ability to work independently and solve problems quickly
Proficiency with Microsoft Office and scheduling software
Experience working in healthcare home care or staffing environments preferred

Preferred Qualifications

Experience recruiting caregivers NAs CNAs or healthcare professionals
Knowledge of home care operations and caregiver scheduling
Familiarity with Hawaiis healthcare landscape and workforce

Working knowledge of applicant tracking systems

The Ideal Candidate

You are:

• Empathetic compassionate and service-oriented.
• Organized and detail-focused.
• Goal-oriented and proactive.
• Comfortable juggling multiple priorities.
• Skilled at building relationships and retaining talent.
• Able to remain calm and responsive in a fast-paced environment.
• Passionate about supporting seniors and individuals who wish to remain safely at home.

Why Join Us

Our companys mission is to improve the lives of the people of Hawaii. At our company we believe that exceptional care starts with exceptional people. Youll have the opportunity to make a meaningful impact on both our clients and caregivers every day. We value teamwork compassion integrity and excellence in everything we do.

Make a Difference. Build Relationships. Grow Your Career.

Apply today and become a vital part of a team dedicated to providing outstanding home care throughout Hawaii.