Administrative Coordinator

Champion Your Future with Tarkett Sports and Beynon Sports! Build your career with a world leader in sports construction and surfacing.

We are seeking an Administrative Coordinator to support our team at Beynon Sports an industry leader in the design manufacture and construction of world-class running tracks. Beynon partners with schools universities municipalities and professional athletic organizations across the U.S. and internationally. With every project our goal is the same: to deliver exceptional surfaces that inspire champions.

The Administrative Coordinator we are looking for is a highly organized detail-oriented and proactive individual who will provide administrative and operational support within a fast-paced construction environment. Reporting to the Regional Vice President of Operations this is an on-site position based in the Fresno office.

The role works closely with Operations Sales Project Management Finance and external customers contractors and vendors to coordinate contracts and project documentation support compliance requirements and job-site logistics maintain accurate records and help keep projects and day-to-day office operations running smoothly. The ideal candidate is dependable resourceful adaptable and comfortable managing multiple priorities while working both independently and collaboratively across teams. The role requires regular interaction with employees customers vendors contractors and visitors and may involve the occasional movement of office materials or supplies. The employee must be able to perform the essential functions of the position with or without reasonable accommodation.

Beynon Sports is part of Tarkett Sports. Born from an entrepreneurial spirit and driven to find better solutions we challenge the status quo and continue to change the game for athletes and facility ownerspioneering innovations that have reshaped entire industries.

Our team is made up of the most experienced and knowledgeable experts in the field.

From architectural design and full-scope construction to a comprehensive portfolio of industry-leading sports surfacing solutions we lead with passion pride and purpose.

Trusted at every level from professional stadiums to local community venues Tarkett Sports is at the surface of over 80000 installations highlighted by projects in NFL CFL MLS and at renowned NCAA division I programs.

Join the team behind renowned names like FieldTurf Beynon Sports ClassicCourt GrassMaster Tarkett Sports Indoor and Tarkett Sports Construction. Help us build the next world-class venue.

What youll do:

Contract & Project Administration

• Partner with Sales and Project Managers.

• Coordinate the contract execution process including obtaining signatures tracking approvals maintaining contract checklists and ensuring fully executed agreements are properly filed.

• Maintain organized electronic contract and project files and update contract management and business systems with accurate information.

• Track key contract dates milestones renewals expirations and other contractual obligations.

• Assist with contract-related questions compliance issues project matters and dispute resolution by coordinating with Legal and appropriate internal stakeholders.

• Support subcontractor invoices payments releases and other administrative requirements as needed.

Logistics Job Coordination

• Order equipment for job sites and schedule deliveries with crew foremen

• Maintain equipment log with timely call-offs

• Hotel/Lodging Reservations

• Ensuring Proper Coding and Billing for Hotel and Equipment

• Coordination of weekly safety Toolbox meetings. Provide Topics and Collection of

• Assist in material tagging inventory and shipping documentation

• Filing Timely Labor Compliance Documents (DAS142)

Compliance Insurance & Bond Administration

• Coordinate project-specific contract and subcontract compliance documentation in accordance with contractual legal and regulatory requirements.

• Collect track and maintain labor compliance documentation certified payroll subcontractor records close-out documents and other required project paperwork.

• Coordinate required bonds certificates of insurance insurance renewals and OCIP/CCIP enrollments.

• Monitor outstanding compliance documentation and communicate requirements and deadlines to Project Managers Sales subcontractors and other stakeholders.

• Maintain awareness of applicable California and West Coast labor contract insurance and compliance requirements.

Office & Administrative Coordination

• Serve as a professional first point of contact for visitors customers vendors drivers and employees by answering screening and directing telephone calls and assisting visitors.

• Maintain a welcoming organized and professional reception and office environment.

• Provide general administrative support including correspondence filing document preparation transmittals labels scanning copying and electronic file management.

• Sort and distribute incoming mail and coordinate outgoing shipments and deliveries including UPS and other carriers.

• Prepare and coordinate marketing materials samples brochures presentation materials and client packages for Sales and other departments.

• Assist with annual file organization retention and purging in accordance with company requirements.

• Provide administrative support for special projects and other duties as assigned.

Systems & Recordkeeping

• Maintain accurate records and data within systems such as SAGE Microsoft Office contract databases and shared drives.

• Ensure documents are accurately scanned uploaded organized and readily accessible.

• Track outstanding items and follow up with internal and external parties to ensure timely completion.

• Prepare routine reports correspondence spreadsheets and other documentation as required.

What you need for success:

• Associate degree or higher in Business Administration Accounting Payroll Construction Coordination or a related field preferred.

• 35 years of relevant administrative contract compliance construction accounting or operations experience.

• Construction industry and construction contract experience are strongly preferred.

• Knowledge of contract administration subcontractor compliance labor requirements insurance bonding and project documentation preferred.

• Working knowledge of California and other West Coast state laws and regulatory requirements is a plus.

• Proficiency in Microsoft Office particularly Word and Excel; experience with Adobe PDF SAGE or contract management systems preferred.

• Strong written and verbal communication skills in English; conversational Spanish is preferred.

• Excellent organizational analytical time-management and problem-solving skills.

• Exceptional attention to detail and accuracy.

• Ability to prioritize and manage multiple projects deadlines and changing demands in a fast-paced environment.

• Ability to work independently with general direction while collaborating effectively with cross-functional teams.

• Professional customer-focused approach with strong interpersonal skills.

• Resourceful dependable flexible and comfortable working in an evolving and sometimes ambiguous environment.

What you can expect:

• A culture built on teamwork respect and entrepreneurial spirit

• Leadership that invests in your growth and career development

• Opportunities to take on new challenges cross-train and expand your skillset

• Recognition and rewards for your contributions and achievements

• A fast-paced sports-driven environment where your work makes an impact

Sounds like your kind of team

If youre ready to bring your passion and talent to a company that champions your future we want to hear from you. Apply now and start your next chapter with a company that plays to win!

Other Compensation

• Bonus: This role is eligible for an annual performance-based bonus.

Pay Range:

What We Offer Eligible Employees:

• Medical dental and vision insurance
• 401(k) with company match
• Generous holiday schedule and paid time off
• Employee and Family Assistance Program (EAP)
• Life and disability insurance
• Learning and development program

Responsible Manufacturing Protecting Our Planet for the Future

• EcoVadis Platinum Medal - recognizing top 1% global performance in sustainability excellence.
• Goal Zero - commitment to diverting job site and manufacturing waste from landfill.
• Industry-leading manufacturing systems certified to ISO 9001 (quality) ISO 14001 (environmental) and ISO 45001 (health & safety).
• Leading recycling and material regeneration through two owned and operated facilities.

Who We Are:

Tarkett Sports is a world leader in sports construction and surfacing providing architectural design full-scope construction services and a comprehensive portfolio of industry-leading sports surfacing solutions.

Trusted by leading programs at every level were proud to deliver a seamless turnkey experience for our clients.

• Over 80000 Installations Worldwide
• Over 25 Years of Experience
• Collection of Leading Solutions
• One Answer for Your entire Facility

is an equal opportunity employer. We value diversity in backgrounds and in experiences and promote an inclusive workplace where all employees can perform at their best.